[CALL TO ORDER AND ANNOUNCE A QUORUM IS PRESENT]
[00:00:09]
TIME IS 7:13 P.M. I ANNOUNCED THAT A QUORUM IS PRESENT A AND CALLED TO ORDER THE CITY COUNCIL SPECIAL CALLED SESSION. EVERYONE PLEASE RISE FOR THE INVOCATION AND PLEDGE OF ALLEGIANCE AND PARDON MY VOICE. MAY LORD THANK YOU FOR THE DAY. THANK YOU FOR WAKING US UP THIS MORNING, AND CONTINUE TO WATCH OVER US AND KEEP US, PROTECT US FROM ALL HURT, HARM AND DANGER. WE BLESS EVERY FAMILY THAT'S HERE THAT'S PRESENT. CONTINUE TO GIVE US YOUR WISDOM AND GUIDANCE AND WE PRAY. AMEN PLEDGE ALLEGIANCE TO THE FLAG OF THE UNITED STATES OF AMERICA AND TO THE REPUBLIC FOR WHICH IT STANDS. ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.
[REGULAR AGENDA]
ALRIGHT. WE DON'T HAVE ANY PUBLIC COMMENTS, SO WE'LL JUMP RIGHT INTO THE REGULAR AGENDA ITEM CONSIDERATION, DISCUSSION AND POSSIBLE ACTION ON ORDINANCE AMENDING MINOR CODE OF ORDINANCES. APPENDIX A FEE SCHEDULE TO REPEAL EXISTING SECTIONS EIGHT, 5.002 AND 85.003 RELATING TO PARKS AND SPECIAL EVENT RENTALS. ADOPTING NEW SECTION 85.002 RELATING TO PARKS AND AMENITIES RELATED RENTAL FEES. ADOPTING NEW SECTIONS 8.85.003 RELATING TO SPECIAL EVENT RENTAL FEES. AMENDING SECTION 85.004 RELATING TO FILM PROJECTS USING CITY PROPERTY FEES. ADOPTING NEW SECTION 85007 RELATING TO FACILITIES AND PROPERTY RENTAL PERMIT FEES.ADOPTING NEW SECTION 85008.008 RELATING TO EQUIPMENT RENTAL AND FEES FOR STAFF SERVICES.
PROVIDING FOR AN EFFECTIVE DATE. SAVINGS, SEVERABILITY AND OPEN MEETING CLAUSES AND PROVIDING FOR RELATED MATTERS. MISS YOLANDA GIVING THE CITY COUNCIL. DRAMA. I'M PRESENTING THE UPCOMING FEES AND NEW FEES FOR OUR SPECIAL EVENTS. PARKS AND RECREATION, PARKS. FACILITIES, EQUIPMENT. AND, FACILITIES, SOME A LOT OF THESE FEES. WE DIDN'T HAVE THEM. SO IT NEEDED TO BE ADDED TO A NEW FEE SCHEDULE. SINCE WE DON'T WE DIDN'T HAVE ANY FEES FOR ANY OF THESE. AND THEN OTHERS, GOT ADDED OR CHANGED TO MEET THE NEEDS OF OUR PARKS, IF YOU SEE, WE DO HAVE A IN YOUR PACKAGE, YOU SHOULD HAVE THE RED LINE. THERE YOU HAVE YOU SHOULD HAVE THE FULL FEE SCHEDULE AND YOU SHOULD HAVE A TABLE THAT CLEARLY SHOWS YOU WHAT GOT CHANGED, WHAT WE DIDN'T HAVE. WHAT DO WE HAVE NOW? AND THE REASONS OF THE DETAILS OF SUCH FEES.
SO THE OLD, 85002, THE OLD SECTION FOR PAVILION WAS, $75 FOR UP TO FOUR HOURS. AND NOW PAVILIONS, ARE WE SAYING THAT $25 FOR TWO HOURS? SO THE NEW UP TO FOUR IS 50 BUCKS, CORRECT? OKAY THANK YOU. ANY PLACES IN HERE WHERE THERE'S AN INCREASE? SORRY. I SAID, ARE THERE ANY PLACES IN HERE WHERE THERE'S AN INCREASE IN FEES? YES, IF YOU GO TO YOUR TABLES, I THINK IT'S PAGES 23RD, I DON'T WANT IT CLEARLY HAS AN AREA WHERE IT SAYS FEE DIFFERENTIAL, BETWEEN THE SOME CURRENT TO THE PROPOSED ONES, THE PARK, AMENITIES FEES. THE BIGGEST CHANGE IS THAT WE TOOK OUT THE DEPOSIT. YOU USED TO HAVE TO PUT, LIKE, A WHOLE ANOTHER 150 OR $100 OF DEPOSIT.
AND THAT WAS ONE OF THE ISSUES WE WERE HAVING. THAT PEOPLE DIDN'T WANT TO PAY FOR IT OR THEY DIDN'T REFLECT THAT ACCORDINGLY. AND WE DID AN ANALYSIS AND AMENITIES AND PARKS RENTAL FEES ANALYSIS, WHERE IT SHOWS THAT A LOT OF OUR NEIGHBORHOOD, NEIGHBOR CITIES DO NOT HAVE A PARK DEPOSIT. WHAT THEY DID IS LIKE THEY INCREASED THEIR PARK RENTAL FEES FOR ABOUT
[00:05:11]
10 TO 15%, AND THEY JUST LET IT ONE STANDARD FEE. THAT'S WHAT THEY DID. AND THAT IS WHAT IS PROPOSED HERE. IF YOU CAN SEE THERE IS NO MORE DEPOSIT FEE FOR PARK AMENITIES.CAN YOU REPEAT WHICH PAGE THAT WAS ON OR WHERE THAT WAS? I KNOW PROBABLY PAGE 20, 23, 23 ON ITEM ONE, IT LOOKS LIKE THIS.
THIS ONE 2023. DO WE HAVE TO DO, IS THERE A REASON WHY WE. IS THERE A NEED FOR US TO INCREASE FEES RIGHT NOW, BASICALLY, MARKET TO KEEP UP COMPETITIVE AND BEING ABLE TO. BUT IS, I GUESS WHAT I'M ASKING IS THERE IS THERE A NEED, LIKE WHEN WE'RE COLLECTING THESE FEES, IS IT IS THERE ANOTHER ITEM OR TASK THAT'S DEPENDENT ON US COLLECTING THESE FEES, OR IS THIS JUST MONEY THAT'S COMING IN FOR USUALLY WE USE THE FEES AS, REVENUE FOR THE CITY THAT CAN BE USED FOR PARK. AMENITIES OR FUTURE MAINTENANCE, ETCETERA, ETCETERA. SO RIGHT NOW OUR CITY FEES ARE LIKE BASICALLY THE LOWEST EVERYWHERE BY OVER 50%. RIGHT NOW, IF YOU GO TO ANY OF THE PARKS AROUND THE CITY, A FULL DAY, PAR RENTAL IS OVER 800 TO $900, AND THE PARKS ARE EVEN SMALLER THAN OUR THEME PARK. AND I THINK EVEN WITH THAT, PEOPLE AREN'T RENTING THEM. THEY'RE NOT RENTING THE PARKS. SO WHAT WE WOULD BE DOING IS COMMUNICATING SOME EXCELLENT INFORMATION FOR THE REALLY FOR A LOT OF PEOPLE THE FIRST TIME AND WHAT IT'S GOING TO LOOK AT LIKE IS, HEY, WHATEVER YOU HAD IN YOUR MIND ABOUT WHAT WE CHARGE AND DON'T CHARGE, GUESS WHAT? THOSE FEES ARE NOW HIGHER. THAT'S HOW THE PUBLIC'S GOING TO RECEIVE IT, BECAUSE THEY HAVEN'T SEEN, THEY HAVEN'T SEEN THE INFORMATION BEFORE. ONE OF YOUR STRENGTHS IS THAT YOU'RE PUTTING ALL THIS TOGETHER AND PUTTING IN SYSTEMS AND ENSURING THAT IT'S GOING TO GO OUT. AND BECAUSE MORE PEOPLE NOW ARE PAYING ATTENTION TO THE WORK THAT'S BEING DONE. IT'S GOING TO GO OUT. UNFORTUNATELY AS OF WHY ARE THEY INCREASING THE FEES INSTEAD OF, HEY, THANK YOU ALL FOR PUTTING ALL THESE SYSTEMS IN PLACE. AND ORGANIZING IT THIS WAY AND DOING IT LIKE THAT. THERE'S A THERE'S A BENEFIT IN BEING THE LOWEST IN THE AREA. IT SAYS TO THE PEOPLE THAT YOU WANT, YOU WANT THEM TO BE ABLE TO HAVE ACCESS IF WE IF EVERYTHING GOES INTO MARKET RAT, THEN THE FOLKS THAT MAY WANT TO DO SOMETHING, THEY DON'T HAVE THAT OPPORTUNITY TO GET INTO THAT SPACE. AND MY THOUGHT WOULD BE TO COMMUNICATE ALL THE SYSTEMS AND KEEP THE FEES AS THEY'VE BEEN. AND THEN OVER TIM, WHEN USAGE INCREASES, THEN MAYBE TALK ABOUT A FEE INCREASE, BECAUSE RIGHT NOW WE DON'T HAVE A LOT OF PEOPLE RENTING. WHAT NUMBERS DO YOU HAVE TO SHOW THAT? THERE'S A LOT OF PEOPLE RENTING? WE DO HAVE AT LEAST 2 TO 3 RENTALS A MONTH IN OUR TEMPERAMENT, NOT A SPECIALIST, BUT THAT'S NOT A LOT WEEKENDS BECAUSE THAT'S STILL NOT A LOT HAS 30 DAYS, 28 TO 30 DAYS, DEPENDING ON WHICH MONTH. WE ALREADY COLLECT A. BASICALLY, WHEN YOU RENT A MEMORY PARK, IT'S ACTUALLY ABOUT $350. IF YOU SEE THE INCREASE, IT WAS ONLY $75. BY TAKING THE DEPOSIT OUT.
[00:10:07]
SO THE INCREASE WAS LESS THAN 20%. WHEN IN ALL THE EVENTS THAT PEOPLE ARE RENTING FOR, WHAT ARE THEY RENTING IT FOR? WE HAVE DIFFERENT TYPES. WE HAVE BIRTHDAY PARTIES, WE HAVE COMMUNITY GATHERINGS, WE HAVE PRIVATE EVENTS AS WELL. WHAT DO YOU KNOW? I HAVE A PERCENTAGE OF THE BREAKDOWN. HOW MANY ARE BIRTHDAY PARTIES AND COMMUNITY EVENTS? NOW, RIGHT NOW, WE MISS HER. I THINK FOR ME PERSONALLY, IF IT WAS, IF THE EVENTS WERE EVENTS WHERE PEOPLE WERE DOING FIVE DAYS, GENERATING REVENUE, THE ARTESIAN MARKETS AND THAT KIND OF STUFF WHERE EVENTS THAT WERE REVENUE WAS BEING GENERATED. THEN I WOULD SAY THAT'S A DIFFERENT THING. BUT FROM MY PERSPECTIVE, BECAUSE I LIVE DOWN THE STREET, THE MAJORITY OF THE EVENTS THAT ARE THERE ARE, LIKE YOU SAID, COMMUNITY EVENTS. IT'S A COMMUNITY SOCCER CLUB. IT'S BIRTHDAYS. IT'S A CHURCH OR SOME GROUP THAT'S DOING SOMETHING. AND THEN WE'RE JUST GOING TO RAISE THE FEES ON THE ON THE, ON THE VOLUNTEERS, ON, ON THE COMMUNITY, THE PEOPLE THAT ARE TRYING TO GENERATE A PROFIT. SO I WOULD SAY SO THAT'S JUST MY TAKE ON IT. WEREN'T WE ALREADY GETTING PUSHBACK FROM THE COMMUNITY WHEN WE HAD THE ONE OF THE MARKETS THERE? DIDN'T THEY MOVE BECAUSE OF SOMETHING WITH THE FEES, THE ARTESIAN MARKET? YEAH, THE ARTESIAN MARKET, DIDN'T THEY MOVE THEIR THING FROM THERE ALREADY BECAUSE OF A FEE ISSUE, NOT JUST A FEE ISSUE.THEY WERE NOT COMPLYING WITH STATE REGULATIONS, STATE AND LOCAL REGULATIONS. WELL, THAT'S WHAT I'M SAYING. PART OF YOUR WHAT YOU'VE BEEN DOING IS COMMUNICATING TO THEM A LOT OF THE NEW INFORMATION THAT THEY NEED TO FOLLOW. AND SO TO SAY, OKAY, HEY Y'ALL, THIS IS HOW YOU USE OUR STUFF. AND BY THE WAY, YOU GOT TO PAY MORE TO DO IT. NOW IT'S KIND OF LIKE TWO BLOWS AT ONCE BECAUSE THE PEOPLE ARE IN THEIR MIND ARE ROLLING WITH OLD INFORMATION. THAT'S KIND OF WHAT THEY WERE DOING. WHEN WE SIT DOWN WITH THEM, THEY WAS ROLLING WITH WHATEVER THEY HAD BEEN TOLD BEFORE. AND WHEN YOU TELL SOMEONE, NO, ACTUALLY, IT'S LIKE THIS. AND BY THE WAY, THOSE FEES THAT YOU WERE TOLD EVEN DURING THAT TIME PERIOD ARE NO, NOT THOSE FEES ANYMORE. IN FACT, WE'VE ADDED NEW FEES AND THEY'RE HIGHER. IT JUST IT GIVES A BAD TASTE INTO THE PUBLIC'S MOUTH.
AND SO I'D RATHER CONTINUE ON BUILDING THE SYSTEMS AND NOT MESSING WITH THE PRICES OR UNLESS WE'RE GOING DOWN OR MAKING IT PALATABLE FOR THE FOLKS AND THEN USING THAT TO SPUR MORE PEOPLE AND MORE USAGE OF THE PARKS, AND THEN COMING BACK AND LOOKING AT FEE INCREASES AT THAT POINT IN TIME. SO I JUST DON'T KNOW THAT IF WE RAISE THE FEES NOW THAT PEOPLE ARE GOING TO JUMP TO AND SAY, OKAY, OH, WELL, THAT'S THAT'S GREAT, I'M GOING TO START RENTING THE PARK. NOW, I DON'T KNOW THAT. I'M NOT SAYING THAT THEY WILL OR THEY WON'T. I'M JUST SAYING I DON'T THINK THEY WILL. I THINK MAYOR COUNCIL TO ALSO TO THE POINT THAT WHEN YOU HAVE THESE EVENTS, ESPECIALLY IF IT'S A IT'S GOING TO BE DURING SUMMER MONTHS, IF WE HAVE TO MAKE SURE WE HAVE SOMETHING IN PLACE TO ALLOW THEM TO BE ABLE TO RESERVE IT. AND AGAIN, I THINK THE FEES ARE THE OLD FEES WERE WHAT THEY WERE IS JUST SOMETHING FOR US. WE DON'T WANT.
IF PEOPLE HAVE TO COME BEFORE US AND SAY, CAN YOU WAIVE $25 DEPOSIT? WE MAY GET MORE OF THOSE COMING IN OUR WAY. HAVING TO ADDRESS THAT. BUT ADMINISTRATIVELY, IF WE HAVE THE WHEREWITHAL TO WAIVE A DEPOSIT FOR A NONPROFIT OR SOMETHING LIKE THAT, WE JUST HAVE TO MAKE SURE IT DOESN'T PUT US AT A AT A DISADVANTAGE TRYING TO SAY, IF YOU GOT COMPETING EVENTS FROM AT THE SAME WINDOW. AND SO HAVING IF YOU PAY FOR IT, THEY BASICALLY GIVES YOU A RESERVATION IF THEY WANT IT FOR FREE, THEN I THINK THE COUNCIL WOULD WANT TO MAKE SURE THOSE THAT PAY ARE WILLING TO PAY. IT SHOULDN'T BE, YOU KNOW, SECOND, FOR THOSE THAT WANT TO DO IT FOR, YOU KNOW, FOR NOTHING. SO THOSE THINGS WE HAVE TO LOOK AT WHEN WE LOOK AT ESTABLISHING THAT PROTOCOL, BECAUSE ONCE IT'S ESTABLISHED, OLD FEE OR NOT, THERE MAY BE SOME REQUESTS WHERE I NEED AGAIN, SOME SPONSORSHIPS CAN HELP PAY FOR THE DEPOSIT. KNOWING IF EVERYTHING IS DONE TO ACCORDANCE OR STAFF OR EXTRA STUFF THAT WE DIDN'T HAVE IDENTIFIED FOR STAFF BARRICADES AND ALL THAT. SOME OF THAT WE HAVE TO ADMINISTRATIVELY BE ABLE TO GIVE MYSELF AND PUBLIC WORKS
[00:15:08]
THE OPPORTUNITY TO SAY WE WON'T CHARGE FOR THE BEAR CASE BECAUSE IT WAS NEVER ON THE FEE SCHEDULE. SO THERE'S SOME THINGS THAT MAY REQUIRE US TO HAVE TO ADMINISTRATIVELY BRING IT BACK TO YOU BEFORE AFTER THE EVENT, SINCE IT IS SOME OF THE THINGS THAT WE HAD TO CONSIDER WAIVING, SINCE WE DON'T, SINCE IT'S NOT ON THE FEE SCHEDULE, AND IT'S JUST LITTLE THINGS LIKE THAT, THAT AS THESE EVENTS GROW, WE WANT TO MAKE SURE WE HAVE SOMETHING IN PLACE TO HAVE THE STAFF CHECK THEM OFF. EACH, EACH, EACH LINE ITEM CAN BE CHECKED OFF WITHOUT SAYING THERE'S NO FEE. OR HOW DO WE HANDLE THAT WHICH WE I CAN HANDLE, BUT I JUST WANT TO MAKE SURE IT DOESN'T GET TO WHERE IT'S A BURDENSOME FOR THEM TO SAY, OH, IF IT'S GOING TO BE LIKE THIS ARTESIAN MARKET, IF IT'S GOING TO BE FOR THE NEXT SIX MONTHS, WE HAVE TO KNOW THAT UP FRONT, BECAUSE IF NOT, WE'RE GOING TO BE FACED WITH, YOU KNOW, A NEW MARKET OR SOMETHING NEW. TRYING TO OCCUPY THAT SPACE AND JUST MAKING SURE WE HAVE SOMETHING TO GUIDE THEM DOWN AND NOT BE LIKE YOU SAID. MAYOR OF OLD INFORMATION. AND I THINK GOING FORWARD OF STRUCTURES, GOT TO LOOK AT THE USE OF THE EXTRA STUFF THAT'S NOT THAT HAS NOT BEEN IDENTIFIED BEFORE IN THE PAST, BECAUSE SOMETIMES IT WILL REQUIRE STAFF TO BE VISIBLE, OR AT LEAST HAVE SOME PRESENCE. WE HAVEN'T HAD EVENTS WHERE YOU HAVE TO HAVE POLICE, BUT SOME EVENTS MAY REQUIRE US TO HAVE THAT PRESENCE. IF THAT'S OUR IN-KIND CONTRIBUTION, THEN IT SHOULD COME BEFORE THE COUNCIL SAY WE NEED TWO OFFICERS FOR AN EVENT AND WE CAN ASK THE REQUEST TO THEN AT THAT TIME, SINCE WE DON'T HAVE AN ACTUAL STRUCTURE TO DEAL WITH, EXTRA SECURITY FOR SECURITY ISSUE WAS SOMETHING WE HAVE TO BE PREPARED TO, TO DEAL WITH AN EVENT THAT'S UTILIZING OUR SPACE. IN ADDITION, IN THIS HERE, THERE IS THE PARK AMENITIES. FEES ARE NOT THE ONLY ONES HERE. WE ALSO HAVE OTHER FEES HERE THAT WE DID NOT HAVE BEFORE THAT JUST LIKE MR. MOORE SAID, WE ARE IN NEED OF THOSE FEES BECAUSE WE DIDN'T HAVE THEM BEFORE, BUT WE WERE STILL TRYING TO PROVIDE THAT SERVICE WITHOUT A FEE WOULD NOT BE ABLE TO PROVIDE THOSE SERVICES TO OUR COMMUNITY, FOR EXAMPLE, BLOCK PARTIES, CLOSURES OF STREETS, FACILITY RENTALS, BARRICADES, STAFF VEHICLES THOSE ARE FEES THAT WE DIDN'T HAVE IN PLACE. AND IF WE DID, IT DIDN'T HAVE ALL THE INFORMATION INTO IT. AND WE NEEDED TO BUILD THAT IN FOR BILL FOR US TO BE ABLE TO OFFER THAT TO OUR COMMUNITY AND ALL OF THEM THAT ARE DETAILED IN YOUR PACKAGES. WHAT IS CITY VEHICLE USE? IS THAT FOR A CITY EMPLOYE, THE VEHICLES USE IS ONE OF THE CITY'S NEEDS TO TRANSPORT ANY EQUIPMENT THAT IS REQUESTED BY, THE CLIENT. OKAY. WHAT? THE DEBRIS REMOVAL AND MAINTENANCE. THE MOVE REMOVAL AND MAINTENANCE IS WHAT? ALL THE. YOU USUALLY CHARGE ANY RENTAL OR ANY FACILITY, ANY PLACE THAT DO EVENTS FOR US TO BE ABLE TO REMOVE ALL THAT EXTRA, GARBAGE, DEBRIS, ALL THAT MAINTENANCE THAT GOES INTO PLAY BEFORE AND AFTER A RENTAL OR AFTER A RESERVATION, ANY KIND.RIGHT NOW WE DO HAVE ONE THAT WAS TIED UP WITH, THE MAINTENANCE DEPOSIT, WHICH THE, THE DEPOSIT GOT TAKEN AWAY. YOU SEE, IT'S BEING PROPOSED TO BE TAKEN AWAY. SO IF SOMEONE RENTS, TIMMERMAN PARK OPEN SPACE, THEY HAVE TO ALSO PAY A DEBRIS FEE. CORRECT REMOVAL FEE. SO IT'S $50 PLUS 75. CORRECT. THAT IS THE NEW AREA THAT GOT PURCHASED ACROSS THE STREET FROM TIMMERMAN. THAT BIG AREA WE HAVE GOT PEOPLE ASKING TO RENT THAT AREA, BUT WE DO NOT HAVE A FEES ATTACHED TO THAT PROPERTY. THEREFORE WE'RE NOT ALLOWED TO RENT IT. ONE IF THERE'S NOTHING TO CLEAN UP, IT'S STILL $75. THERE WILL BE ALWAYS ON TOP OF DEBRIS OR SOME TYPE OF, BIG
[00:20:02]
MAINTENANCE BEFORE AND AFTER EVENTS IS USUALLY PARKED UP. USES.SO AGAIN, JUST FOR MY CLARITY, SOMEBODY RENTS THE PAVILION AT JENNY LANE OR TIMMERMAN AND THEY HAVE BIRTHDAY CAKE AND KOOL-AID AND THEY PUT ALL THE STUFF IN THE TRASH. THEY PUT THE TRASH ON THE BACK OF THEIR TRUCK AND THEY GO HOME. THEY GOT TO PAY $75 EVEN THOUGH IT'S CLEANED.
CORRECT. THERE EVERY SINGLE PART. WHEN USERS COME FOR A PARK, THERE IS SOME TYPE OF JUST REGULAR DAMAGE. AS WAR ON TERROR IS VERY STANDARD. I GUESS I'M JUST IT'S THE NAME BECAUSE IT DOESN'T SAY THAT. IT SAYS TO ME DEBRIS REMOVAL AND MAINTENANCE. THAT'S WHAT IT'S CALLED. AND SO IF I'M A PERSON RENTING, I MAY BE DETERRED FROM RENTING BECAUSE IT SAYS DEBRIS REMOVAL. AND I'M GOING TO PAY $75 AND YOU'RE NOT GOING TO REMOVE ANYTHING. AS IT IS THIS WHAT IT'S CALLED EVERYWHERE ELSE? DEBRIS REMOVAL. USUALLY THEY HAVE EITHER THEY WILL CALL IT DEBRIS REMOVAL OR JUST MAINTENANCE FEES. THIS. MIGHT BE BETTER TO CALL THAT SOMETHING ELSE BESIDES DEBRIS REMOVAL, WHEN OUR PARK CREW ARE ACTUALLY PREPARING THE RENT TO RENT A PAVILION OR ANYTHING FOR OUR EVENTS, THEY MAKE SURE THAT THE PAVILION IS CLEAN FROM ANY REGULAR, PAINT DIRTY BY BIRDS OR ANYTHING. SO THEY GO THERE THE DAY BEFORE OR THE DAY OF THAT. THEY MAKE SURE THE GRASS ARE CUT. THEY MAKE SURE THERE IS NO BIRD, POOP OR NOTHING LIKE THAT IS COMPLETELY CLEAN. THEY MAKE SURE THEY CHANGE THE, THEY CLEAN THE BATHROOMS. THEY ALSO CLEAN, MADE SURE ALL THE TRASH CANS ARE EMPTY. THOSE ARE ALSO PART OF PREPPING FOR AN EVENT FOR A RENTAL, WHICH IS MAINTENANCE THAT'S HAPPENING ON A REGULAR BASIS, THOUGH THAT'S ALREADY TAKING PLACE REGARDLESS OF AN EVENT. SO I'M JUST SAYING FROM A COMMUNITY MEMBERS PERSPECTIVE, WHEN YOU CALL SOMETHING DEBRIS REMOVAL AND THERE'S NOTHING TO REMOVE, BUT YOU STILL GOT TO PAY THAT FEE, THAT'S NOT A GOOD THING FOR THE CITY TO BE PUTTING OUT THERE. YOU MIGHT WANT TO CALL IT SOMETHING DIFFERENT. SO BECAUSE I'M NOT GOING TO BE FINE WITH VOTING FOR IT IF IT SAYS DEBRIS REMOVAL AND WE'RE NOT REMOVING ANYTHING, WE MOVE. WE TAKE TRASH OUT ON A REGULAR BASIS. THAT'S PART OF NORMAL DUTIES, BECAUSE EVERYONE IS USING THE PARK AT THEIR OWN LEISURE ON A REGULAR BASIS, SO SOMEONE IS ALWAYS GOING THERE AND CLEANING THE RESTROOMS. SOMEONE IS ALWAYS GOING AND TAKING THE TRASH, SO THAT THAT STUFF IS HAPPENING. I'D RATHER YOU CALL IT A, I'D RATHER IT OR PUT IT AS A DEPOSIT. AND IF IT NEEDS TO BE CLEANED, THEN THEN HOLDING THE DEPOSIT, AND IN THAT SITUATION, BECAUSE IF I'M NOT, IF YOU DON'T NEED ME TO GO, IF I DON'T NEED TO GO DO ANY WORK AFTER AN EVENT. AND BUT YOU'RE STILL GOING TO CHARGE ME FOR THE WORK. IT'S NOT. IT'S NOT RIGHT.
RIGHT. I DON'T KNOW HOW Y'ALL FEEL ABOUT THAT. I KNOW THAT'S A GOOD IDEA. IF THERE WAS GOING TO BE A DEPOSIT, IF THERE WAS SOMETHING TO BE DEPOSITED, SINCE WE WERE, YOU KNOW, NOT HAPPY WITH THAT WHOLE THOUGHT, THAT WOULD BE IT. YOU KNOW, TO IF I HAVE TO CLEAN, IF WE HAVE TO CLEAN UP THE PARK AFTER YOUR EVENT, THEN YES, WE'RE GOING TO WE'RE GOING TO CHARGE YOU FOR IT. BUT I'M LIKE THE MAYOR. THAT'S PART OF THEIR REGULAR ROUTINE OF WHAT THEY DO ON A DAILY BASIS. AND IF I WAS HAVING AN EVENT THERE AND THEN I JUST TOOK THE BIG BAGS OF THE TRASH
[00:25:03]
AND PUT EVERYTHING IN THE BACK OF OUR SUV AND DROVE IT OFF, I WOULDN'T WANT TO BE CHARGED $75.OKAY. AND I THINK MOST OF IT'S IF YOU HAVE WEEKEND EVENTS SATURDAY OR SUNDAY, ESPECIALLY IF YOU HAVE A SATURDAY AND SUNDAY EVENT, I THINK A DEPOSIT OF SOME SORT WOULD BE THE ROUTE TO GO, BECAUSE IF YOU HAVE A SATURDAY EVENT AND THEN A SUNDAY EVENT, WE WANT TO MAKE SURE THE PEOPLE THAT GO TO USE IT DON'T SAY, WELL, I COME TO USE IT FROM THIS WINDOW 12 TO 6. AND IT WAS DIRTY AND IT COULD HAVE BEEN CLEANED UP AT 10:00. BUT IF YOU GOT PEOPLE THAT WANTS TO COME THROUGH AND YOU KNOW THAT UNSUPERVISED KIDS AND THEN SOMETHING HAPPENS BEFORE THAT NOON EVENT, IT'S NOT THE PREVIOUS RENTERS FAULT. BUT AGAIN, SOME DEPOSIT WOULD BE AND I'M FINE WITH WITH SOMETHING SAYING FOR WEEKENDS BECAUSE OUR TEAM IS NOT WORKING OVER THE WEEKEND. SO THAT'S A DIFFERENT SITUATION, RIGHT? WHAT I'M SAYING IS THROUGHOUT THE REGULAR WEEK, WHEN PEOPLE ARE GOING TO THE PARK, AS A MATTER OF FACT, TONIGHT THERE'S PEOPLE AT THE PARK THAT THEY RENTED AND THEY WANT TO RENT AT THE RENT THE PARK TONIGHT. I DON'T KNOW HOW TO CHECK THE PARK SCHEDULE. I DON'T HAVE IT RIGHT NOW WITH ME. THERE'S A WHOLE EVENT OVER THERE. I DROVE RIGHT PAST IT ON MY WAY OVER HERE AND THERE. YOU KNOW WHAT I MEAN? AND SO I WOULD I WOULD SAY THE DEPOSIT MIGHT MAKE HAPPEN USING IT AS A DEPOSIT. WELL, I GUESS IT WAS THERE. AND YOU GOT REMOVED AND THEN OR JUST LOOKING AT IT FROM, HEY, ON THE WEEKEND, THIS IS A REAL PROBLEM IS WE MAY HAVE BACK TO BACK EVENTS AND SOMEBODY MAY TRASH IT. AND THEN THE NEXT GROUP COMING UP MAY NOT BE ABLE TO HAVE THE CLEAN PARK. THEN I WOULD SAY PUT IT YOU KNOW, MAKE THAT ARRANGEMENT FOR WEEKENDS, SO THAT THERE CAN BE A FEE AND SOMEONE ON CALL TO HAVE TO COME BECAUSE OF THAT, I DON'T KNOW. I'M JUST I'M STRUGGLING. I'M. I'M THINKING ABOUT THE MOST SIMPLEST PERSON, AND I THINK MAYBE Y'ALL ARE BUILDING IT FOR THE MOST COMPLEX. AND SOMETIMES WHEN YOU HAVE THAT LENS OF THE MOST COMPLEX, YOU UNINTENTIONALLY MIGHT BURDEN THE SIMPLEST. AND SO THAT'S WHY THAT'S THAT'S THE LENS THAT I HAVE WHEN I'M LOOKING AT IT IS, OKAY, IF ALL I'M TRYING TO DO IS MEET WITH SOME PEOPLE AND HAVE A SNACK CAKE PUNCH AND GO HOME, I DON'T I DON'T SEE A PROBLEM WITH THAT. WITH THE $50 OR WHATEVER, THERE. BUT IF I HAVE TO PAY TO CLEAN UP THE MY NATURAL RESPONSE IS GOING TO BE, WELL, I'LL CLEAN UP. I'LL MAKE SURE THAT I DON'T LEAVE ANYTHING THERE. I WILL BE FINE WITH PUTTING A DEPOSIT, BUT I'M GOING TO CLEAN UP ALL MY STUFF AND I'M GOING TO TAKE PICTURES, AND I'M GOING TO SEND IT TO YOU TO SHOW YOU THAT I DID MY PART AND I CLEANED UP, FROM THAT, BECAUSE I'M NOT GOING TO WANT TO PAY $75 IF I CAN CLEAN UP MYSELF. NOW, IF IT'S AN EVENT WHERE THEY GOT CARNIVAL STUFF AND ALL THESE VENDORS AND STUFF LIKE THAT, YOU CAN SAY, HEY, BY A CERTAIN TIME WHEN IT'S A CERTAIN TYPE OF EVENT, A CERTAIN SIZE, WE MAY REQUIRE A DEPOSIT OR WE'RE GOING TO HOLD THE DEPOSIT, OR THE DEPOSIT IS GOING TO BE MORE THAN THAT, BECAUSE THE CLEANUP MIGHT BE BIGGER THAN THAT, I'D RATHER SEE MAYBE GO INTO MORE DETAIL ABOUT THE MAINTENANCE AND DEPOSIT STUFF THAN JUST THE HOW IT IS RIGHT NOW, BECAUSE IT'S A LITTLE BIT MORE, WITH A LITTLE BIT MORE COMPLEX THAN THAT. AND I THINK IT'S FINE TO HAVE SOMETHING SPECIFICALLY FOR THE WEEKENDS. THAT'S JUST ME. THERE'S THREE OTHER PEOPLE, THOUGH. BECAUSE THEY GOTTA I GOTTA VOTE ON THAT. DOES ANYONE HAVE ANY QUESTIONS OR COMMENTS? THOSE WERE THE PARK AMENITIES FEES, IF YOU CHECK THE NEXT PAGES, WE ALSO HAVE FACILITY PROPERTY FEES, WHICH WE DO NOT HAVE ANY FEES FOR ANY OF THESE FACILITIES THAT, PEOPLE ARE HAVE BEEN REQUESTING TO USE OR RENT THOSE FACILITIES. BUT WE'RE NOT ABLE TO DO ANYTHING UNLESS WE DO ACTUALLY HAVE A FEE ATTACHED TO THESE FACILITIES OR PROPERTIES. THERE ARE ALSO IN YOUR THING IS PAGE 25TH. IF I'M NOT MISTAKEN. AND ON PAGE 24 IS ALSO EQUIPMENT FEES. HOW DOES BUILDING TWO AND BUILDING ONE EQUAL $1,000? THAT IS THE ENTIRE PROPERTY THAT MAIN OPEN SPACE
[00:30:08]
AND BOTH BUILDINGS IN THE LOCATION FOR THE ENTIRE DATE. OKAY. BECAUSE RIGHT SEPARATELY, THERE ARE 350 AND 400. YES, BUT THAT'S JUST TWO. THEN YOU ALSO HAVE THE OPEN SPACE. THAT'S THE OPEN. WELL, I'M JUST READING THE DESCRIPTION. IT SAYS BUILDING TWO IS 350 FOR THE WHOLE DAY.OPEN FIELD IS 400 FOR THE WHOLE DAY. BUILDING TWO IN THE OPEN FIELD FOR THE WHOLE DAY IS 1000 AND CORRECT? YES. ALSO YOU HAVE TO KEEP IN MIND THAT THE BUILDING HAS MORE MAINTENANCE THAN ANYTHING, HAS BATHROOMS, YOU HAVE KITCHENS AND NO GOOD. SO IF, IF ME AND MR. MOORE ARE FRIENDS AND I'M JUST GOING TO TELL MR. MOORE TO RENT THE BUILDING AND I'M GOING TO RENT THE FIELD AND WE'LL SAVE $250, RIGHT. IT WILL NOT BE ABLE. WE WILL NOT BE ABLE RENTING THE FIELDS AT THE SAME TIME TO DO THIS FOR TWO DIFFERENT EVENTS. THIS THING FOR TWO DIFFERENT CUSTOMERS, YOU CAN'T HAVE THE OPEN FIELD AND THE BUILDING TO GO TO DIFFERENT, TWO DIFFERENT PEOPLE. THAT WOULD BE VERY HARD TO MANAGE FOR OUR STAFF. WE COULD, IF WE PUT SOME PARAMETERS ON IT, ON SOME. I'M NOT SAYING THAT WE'RE TWO DIFFERENT PEOPLE. I'M SAYING I DON'T WANT TO PAY $1,000, SO I'M GOING TO HAVE HIM RENT IT AND THEN I'M GOING TO RENT IT AND WE'RE GOING TO DO ONE EVENT, BUT WE'RE JUST GOING TO RENT IT SEPARATELY. DO WE HAVE A CLAUSE TO PREVENT THAT OR IS THAT WHAT YOU'RE SAYING IS THAT TWO PEOPLE CAN'T RENT FOR THE DAY? HOWEVER, YOU GUYS WANT TO BUILD IT. I'M ASKING YOU, LIKE, ARE YOU SAYING THAT TWO PEOPLE CAN'T RENT FOR THE DAY? LIKE SO IF I IF SOMEONE RENTS THE BUILDING, ONE, THEN NOBODY ELSE CAN RENT FOR THAT DAY DURING THAT TIME PERIOD. USUALLY NO. USUALLY NO. OKAY. I HAVEN'T SEEN THAT ANYWHERE ELSE. BUT WHICH ONE IS BUILDING? ONE. THE BUILDING ONE IS THE ONE ON THE FRONT. WHEN YOU COME FROM 290.
WELL WE THEN BUT THAT IS THERE'S A FENCE AROUND THAT BUILDING. AND THEN YOU HAVE BUILDING TWO, WHICH IS THE ONE THAT WE UTILIZE WHEN WE DO OUR EVENTS AS A STAFFING AREA. THAT IS RIGHT IN FRONT OF THE OPEN ONE. CORRECT. OKAY OKAY. OKAY.
FOR THE POPCORN MACHINE AND THE OUTDOOR MOVIE SETUP STUFF, IS THERE LIKE A. LONG RANGE MAINTENANCE REPLACEMENT PLAN FOR THAT STUFF? LIKE A REPLACEMENT PLAN? YEAH IF I RENT THE POPCORN MACHINE FOR 50 BUCKS AND IT GETS BROKEN, NOT BECAUSE NOBODY DOES ANYTHING. IT JUST GETS BROKEN BECAUSE WE RENT IT OUT. SO MUCH. IS THERE, LIKE, GOING TO BE AN ACCOUNT WHERE THESE, THESE $50 ARE GOING INTO SOMEWHERE ELSE TO REPLACE IT AND BUY A NEW ONE? OR IS IT JUST GOING INTO A GENERAL FUND, THE REVENUE WILL GO TO A GENERAL FUND IF THEY DON'T COME DAMAGED. THE CLIENT IS RESPONSIBLE, IS RESPONSIBLE TO PAY BACK THE COST OF THE, ITEM. BUT SEPARATE FROM THAT IS THERE IS THERE A REPLACEMENT PLAN FOR IT? BECAUSE YOU CAN'T KEEP THE POPCORN MACHINE FOREVER. SO HOW HOW MANY YEARS HAVE WE. ARE WE BUYING ONE SPECIFIC FOR THIS? OR WE'RE USING THE ONE THAT WE ALREADY HAVE AND WE ARE PURCHASING A NEW ONE BECAUSE THE ONE THAT WE THAT WE HAVE RIGHT NOW IS ACTUALLY BROKEN. OKAY WAS THAT BY US OR A CLIENT? THE DOOR COMPLETELY WAS. YES, THE WIND, IN ONE OF THE EVENTS WHEN WE OPENED THE DOOR, THE WIND WAS SO STRONG AND IT SMASHED IT. AND IT IS GLASS. OKAY. Y'ALL, Y'ALL GOT QUESTIONS? YES OF COURSE, I GUESS ON MY FROM MY PERSPECTIVE,
[00:35:21]
ONE JUST, I GUESS I KIND OF I AGREE WITH THE MAYOR AND SOME OF THE FEES AND THE INCREASE, I'M NOT IN FAVOR OF THAT AS MUCH JUST BECAUSE WE DON'T HAVE, MAYBE HARD FACTS AND DATA THAT KIND OF SHOW THAT OUR COMMUNITY IS TAKING ADVANTAGE OF WHAT WAS AS MUCH, TO BE INCLINED TO WANT TO TAKE ADVANTAGE OF A NEW SET FEE, AND POSSIBLY EVEN WITHOUT A BENEFIT COMING FROM IT, ONLY BECAUSE, WE'RE MAYBE WE'RE JUST NOW GETTING INTO THE MOMENTUM OF HAVING MORE FESTIVALS, MORE EVENTS, AND MAYBE EVEN A LARGER, USING LARGER SPACES. BUT IT COULD NOT KNOWING IF THAT WAS JUST AN ANONYMOUS ANOMALY FOR, FOR THIS TIME, THEN I WOULD HATE TO ALSO HIT PEOPLE WITH THAT ADDITIONAL COST, BECAUSE I GUESS, AND THAT'S MORE OF PEOPLE FROM THE VENDOR SIDE OF WANTING TO HAVE THEM PARTICIPATE IN SOME OF THE EVENTS AND THINGS LIKE THAT BECAUSE, THIS PAST YEAR, WITH SOME OF THE EVENTS, IT'S IT WAS MAJORITY TRYING TO THINK OF EVERYBODY, BUT IT WAS MAJORITY, PEOPLE FROM OUT OF TOWN. AND NORMALLY THEY KIND OF PUT IN THE FEES OF THEIR TRAVEL FEES, THEIR HOTEL FEES, IF THERE'S, EVEN THEIR TOLL FEES IF THEY COME IN FROM, SOME OF THE OTHER AREAS.AND SO THAT'S INCLUDED IN THEIR COST IN ORDER TO BE ABLE TO PURCHASE THEIR, THEIR ENTERTAINMENT. AND SO VERSUS, LOCAL PEOPLE THAT ARE HERE. BUT FOR SOME REASON, IF THEY WEREN', INSPIRED, INSPIRED TO BE ABLE TO WANT TO COME TO COME NOW, WITH WHAT IT WAS BEFORE THEN, I'M NOT SURE IF INCREASING THE RENT OR INCREASING THE FEE, THE VENDOR FEE THIS YEAR WOULD BE ADVANTAGEOUS FOR US. I THINK I LIKE THE IDEA OF HOW EVERYTHING HAS BEEN PRESENTED TO TABLE OUT EXACTLY WHAT WE INCLUDE, FROM THE CITY SIDE FOR, AMENITIES AND FEES AND OTHER THINGS THAT PEOPLE CAN RENT. BUT, I GUESS, AGAIN, ONE OF THE MAYBE THERE'S NOT ENOUGH HARD DATA THAT CAN CONFIRM THAT THE PEOPLE, MAJORITY OF THE PEOPLE THAT WOULD BE USING SOME OF THESE THINGS ARE PEOPLE FROM OUT OF TOWN OR PEOPLE FROM SOMEWHERE ELSE WHERE THEY WOULD STILL INCLUDE THEY WOULD HAVE PREPARED AND PLANNED FOR THAT AHEAD OF TIME. AND SO IT WOULD STILL BE ANOTHER HIT ON OUR OUR LOCAL COMMUNITY RESIDENTS, KIND OF LIKE THE EVENTS THAT WE HAD AT THE BEGINNING OF THE SCHOOL YEAR WHERE, IT WAS VERY NICE OF US TO HAVE THOUGHT ABOUT USING SOME OF OUR CITY, RESOURCES IN ORDER TO BE ABLE TO MAKE IT A SAFE EVENT, FOR THEM TO HAVE DURING THEIR BACK TO SCHOOL TIME, BUT MAYBE SOME OF THE FEES AT THAT COST, IF THAT, IF WE DIDN'T TRY TO DO, MAYBE LIKE A POLL AHEAD OF TIME TO SEE THAT IF WE HAVE THESE NEW FEES, WOULD YOU STILL WANT THE EVENT AND WANT TO HOST THE EVENT AT THIS NEW COST? WHAT THEY WOULD HAVE, WOULD THEY HAVE BEEN MORE INCLINED TO STILL BE ABLE TO DO IT BECAUSE IT'S THEIR ANNUAL EVENT? OR WOULD IT BE A DETERRENT? AND THEN IT WOULD BE MOVED TO SOMEWHERE ELSE, AND SO I GUESS THE LAST THING I WOULD WANT TO DO IS STILL, DETER OUR LOCAL COMMUNITY BECAUSE WE DO HAVE A LOT OF SMALL BUSINESSES HERE, THE COMMERCIAL BUSINESSES, UNFORTUNATELY, I REALLY HAVEN'T. I'VE SEEN THEM, BUT I HAVEN'T SEEN THEM JUST SHOW UP AND SHOW OUT FOR US IN THE COMMUNITY. SO, REALLY WANTING TO HAVE AN OPPORTUNITY FOR EVERYONE WHO HAS A SMALL BUSINESS THAT WOULD LIKE TO BRING IT TO THE COMMUNITY TO HAVE THAT OPPORTUNITY. I THINK NOT PUTTING IT AT MARKET VALUE, THIS YEAR WOULD BE BENEFICIAL, BUT MAYBE ANOTHER NUMBER IF IT HAS TO BE A NUMBER, IF NOT, JUST KIND OF HAVING IN TIERS OF WHAT THE CITY CAN PROVIDE AND WHAT ONCE YOU GET PAST THIS AMOUNT THEN OR THIS MUCH THINGS THAT YOU REQUIRE MAYBE HOW BIG, HOW LARGE YOUR EVENT WOULD BE THAT WOULD BE REQUIRE SOME ADDITIONAL FEES JUST BECAUSE IT'S MORE MORE STAFF, MORE TIME. OR SOMETHING LIKE THAT. AND I THINK THAT'S
[00:40:04]
IT. WAIT YES. THAT'S ALL. WERE YOU SAYING SOMETHING EARLIER OR YOU GOT IT OUT? MY BASIC THOUGHT IS THAT THIS IS A GOOD GROUNDWORK TO PLAN FOR US, FOR MOVING FORWARD. I JUST DON'T SEE THAT WE'RE READY AT THIS TIME. I DON'T THINK THE COMMUNITY WOULD BE READY TO TAKE ON THIS TYPE OF ENDEAVOR AT THIS TIME WITH US TO WALK THIS WALK WITH US ON DOING THAT TO THE PARK FEES RIGHT NOW, WE COULD PROBABLY IT'S LIKE I SAID, IT'S A GOOD GROUNDWORK AND WE'RE PUTTING ALL THESE THINGS INTO PLACE TO PLAN FOR THE FUTURE. AND BEING ABLE TO DO THAT. BUT I JUST DON'T SEE THE COMMUNITY BEING READY FOR THAT RIGHT NOW, BECAUSE IT'S KIND OF MAYBE PUT IT INTO PHASES AND STAGES TO GEAR THEM UP FOR, HEY, WE'RE GROWING AND OUR PARKS ARE GOING TO BE REALLY AWESOME FOR YOU TO USE. HAVE YOU CONSIDERED IT? YOU KNOW, MAYBE A LITTLE MORE PUBLICITY ABOUT DID YOU KNOW THE PARK WAS THIS AND THAT AN OPPORTUNITY TO DO THIS AND THAT? BUT I JUST DON'T THINK WE'RE READY FOR THIS RIGHT NOW FOR THE CITY. LET ME MAKE SURE I AM UNDERSTANDING. SO THE PARK FEES, DO YOU WANT THEM TO STAY THE SAME? NO INCREASE OR NOTHING, THEN WHAT ABOUT THE OTHER FEES THAT WE DON'T DON'T HAVE IN PLACE, BUT WE DO HAVE PEOPLE ASKING AND REQUESTING TO RENT THOSE THESE LOCATIONS THAT WILL BRING PROFIT TO IT. FOR EXAMPLE, WE MAY EVEN THERE IS PEOPLE WANTING TO BRING CONFERENCE OR LIKE EXHIBITIONS TO OUR THE EAST DEVELOPMENT COMMUNITY. SORRY, IT'S DEVELOPMENT IS MAINLY DEVELOPMENT. NUMBER ONE. AND THIS IS A GREAT OPPORTUNITY FOR TOURISTS. IT IS THEY'RE LIKE MULTIPLE DAYS EXHIBITIONS FOR ALL, ALL MANY THINGS. BUT WE ARE NOT ABLE TO PROVIDE THOSE SERVICES TO THEM OR EVEN OFFER THEM THE LOCATION UNLESS WE HAVE A SOME TYPE OF RENTAL, PROCEDURES AND DEFINITELY SOME FEES. ALSO, PEOPLE ARE ALSO LOOKING AT THAT LOCATION FOR LIKE ATHLETICS THAT THEY WANT TO START RENTING TO SEE IF WE CAN RENT THE FIELDS FOR LIKE TOURNAMENTS, BECAUSE THOSE ARE OPEN FIELDS, SO THEY'RE GOOD FOR FOOTBALL, SOCCER, MANY EVENTS. MANY SPORTS ARE JUST OPEN FIELD.THEY DON'T NEED ANYTHING EXTRA BESIDES JUST MAKING LINES. WE'RE NOT ABLE TO OFFER THAT LOCATION FOR ANYTHING UNLESS WE HAVE A PROCEDURE. WE HAVE AN APPLICATION, AND WE HAVE ESPECIALLY FEES. I DON'T HAVE A PROBLEM. BUT ANSWER YOUR FIRST QUESTION. YES, I THINK WE SHOULD NOT INCREASE ANYTHING, I DO THINK THE AREAS THAT HAVE BEEN ADDED ARE GOOD AREAS TO ADD, I WONDER THOUGH, ARE WE FULLY PREPARED TO, TO DO THAT, TO START POLICING, MONITORING AND PROVIDING SERVICES AT EAST MANOR? SORRY, I CAN'T HEAR YOU, SIR. ARE WE ARE WE READY? ARE WE FULLY PREPARED TO START POLICING MONITORING, PROVIDING SERVICES TO COMMUNITY MEMBERS FOR EVENTS AT EAST MANOR? THAT WOULD DEPEND ON WHAT APPLICATION THEY DO AND DEPEND HOW BIG THOSE EVENTS ARE.
THOSE ARE THINGS THAT WE CAN CONTROL IN OUR SIDE, AND WE CAN WORK TOGETHER WITH OUR, LAW ENFORCEMENT AND SERVICES TO SEE IF WE CAN EVEN APPROVE THOSE APPLICATIONS, THOSE APPLICATION DO NOT GET APPROVED JUST BY ONE DEPARTMENT. HE ACTUALLY WILL HAVE TO EMPLOY PUBLIC WORKS LAW ENFORCEMENT MYSELF. AND AT THE END, OUR CITY MANAGER AND THOSE ARE THINGS THAT GET CONSIDERED.
SO I THINK ABOUT LIKE ZILKER PARK. RIGHT? YOU CAN RENT ZILKER BECAUSE THEY HAVE PLANNED THEY ALREADY KNOW WHAT THEY'RE GOING TO DO AND ALLOW OR NOT ALLOW. AND THOSE THINGS ARE AVAILABLE FOR YOU AT THE TIME OF YOUR DECISION TO MAKE A RENTAL. I DON'T WANT US TO BE IN A SITUATION TO WHERE SOMEONE HAS TO TURN IN AN APPLICATION TO MAKE AN APPLY AND THEN THEY GET SCRUTINIZED BY STAFF AND WE HAVE TO SAY, NO, YOU CAN'T DO IT BECAUSE WE CAN'T PROVIDE THOSE SERVICES OR WE DON'T HAVE THE MANPOWER. WE CAN'T DO THIS OR THAT, OR WE DIDN'T THINK ABOUT THIS AND SO WE CAN'T DO IT. I'D RATHER US HAVE A PLAN FOR HOW WE'RE GOING TO DO IT. AND THAT'S
[00:45:06]
WHY I WAS ASKING THE QUESTION ABOUT, YOU KNOW, CAN ONE PERSON HAVE ONE BUILDING AND ANOTHER PERSON HAVE ANOTHER BUILDING? YOU KNOW, IF I'M JUST AT THE LAKE FISHING, BECAUSE I KNOW WHEN WE FIRST WENT OUT THERE, THAT'S WHAT A LOT OF PEOPLE ASK, CAN WE GO OUT THERE AND FISH? AND SO, YOU KNOW, DO I HAVE TO RENT A BUILDING SO I CAN GO OUT THERE AND FISH? OR IS IT NO FISHING AT THE POND, EVER, I WOULD SAY WE MIGHT NEED TO HAVE THAT WORKED OUT A LITTLE BIT MORE DETAIL. AND SHE ALREADY GOT IT IN DETAIL. AND THAT'S A WHOLE NOTHER THING, BECAUSE THAT'S ONCE YOU PUT IT OUT THERE, PEOPLE ARE GOING TO ASK AND THEN IT'S JUST GOING TO BE WE'RE GOING TO SPEND MANPOWER HOURS SOLVING INDIVIDUAL PROBLEMS. THAT TAKES TIME AWAY FROM THE MAIN TASK OF WHAT WE'RE DOING, AND IT'S LIKE CASE BY CASE AND IT SHOULD BE KIND OF IT SHOULD ALWAYS BE A STANDARD. WHEN WE PUT IT OUT THERE, REAL FAST. MISS VERONICA, DO WE HAVE TO DO AN ORDINANCE WITH THE FEES IN THERE? CAN WE NOT JUST APPROVE THE ORDINANCE? AND WITH THE DEFINITIONS AND SO FORTH AND REFERRAL AND REFER TO A CITY FEE SHEET THAT GETS APPROVED ANNUALLY? SO, VERONICA RIVERA, ASSISTANT CITY ATTORNEY, THERE IS A AN APPENDIX A IN YOUR CODE OF ORDINANCES ALREADY. AND THAT'S WHY IT NEEDS TO BE APPROVED BY ORDINANCE SO THAT WE CAN MAKE A CHANGE TO THE CODE, AT THIS TIME THERE, WE CAN BRING BACK THE ORDINANCE. IF YOU'D LIKE, WITH REVISIONS THAT YOU PROVIDE TODAY, IF YOU JUST WANT TO GIVE DIRECTION OR IF YOU'D LIKE TO MAKE A MOTION OR, IF YOU'D LIKE TO POSTPONE SO THAT CITY STAFF CAN BRING YOU SOME ADDITIONAL INFORMATION, I HAVE BEEN TAKING SOME NOTES. I HAVE BEEN LOOKING AT IT, BUT ANYTHING OR RIGHT NOW YOU COULD LOOK AT THE ORDINANCE AND JUST TELL US WHICH ITEMS YOU, YOU KNOW, IN YOUR MOTION, WHICH ITEMS YOU DO WANT TO ADOPT OR NOT ADOPT. AND WE WOULD REVISE THAT ORDINANCE.SO, FOR YOUR SIGNATURE, MAYOR, I'M JUST I GUESS I'M ASKING. YOU SAID IT'S IN APPENDIX A. THAT'S SOMETHING THAT REQUIRES US TO HAVE SCHEDULES. I'M SORRY. SCHEDULE A IN THE CHARTER. I'M SORRY. IN THE CHARTER? NO, IT'S IN THE CODE OF ORDINANCES AT THE END. OKAY AND IT SAYS WE HAVE TO HAVE A SCHEDULE OF FEES, OR WE HAVE TO HAVE AN ORDINANCE. SO YOU ALREADY HAVE A SCHEDULE OF FEES THAT COVERS MORE THAN WHAT WE HAVE IN THIS ORDINANCE RIGHT NOW. SO AGAIN, ANY TIME THAT YOU'RE MAKING A CHANGE TO ANY FEE, IT HAS TO COME TO THE CITY COUNCIL AS AN ORDINANCE BECAUSE IT'S A CODE. IT'S A CODE MODIFICATION. OKAY. OKAY. COUNCIL, WHAT DO Y'ALL WANT TO DO? I HAVE A QUICK QUESTION. ARE BOTH BUILDINGS UP TO CODE FOR RENT? SORRY THE BUILDINGS, ARE THEY UP TO CODE FOR RENT RIGHT NOW? CORRECT. THEY ARE THEY JUST ONE OF THEM JUST NEEDS TO BE CLEANED. OKAY. COUNCIL, YOU GOT VOICES? YOU CAN PRESENT YOUR CHOICE THROUGH A MOTION.
YOUR NAME? YOU REITERATE WHAT THE CHOICES ARE. OR ARE Y'ALL JUST THINKING, APPROVE AS IS APPROVE THE RECOMMENDATION OF THE ORDINANCE AND THE FEE SCHEDULE AS IS. GIVE DIRECTION ON BRINGING BACK THE ORDINANCE WITH, CHANGES. APPROVING PORTIONS OF THE ORDINANCE AND BRING IT BACK CHANGES, RIGHT. AND DIRECTING FOR CHANGES TO BE DONE APPROVING THE PORTIONS OF THE ORDINANCE AND DIRECTING FOR CERTAIN CHANGES TO BE DONE, WHICH WOULD MEAN YOU WOULD HAVE TO SPELL OUT THE CHANGES. WAS THERE A MENTION OF POSTPONEMENT? DID I HEAR THAT?
[00:50:15]
YEAH, IT WAS POSTPONEMENT. I THINK THAT'S THE ITEM OF WHEN GOING BACK AND THEN DOING THE CHANGES AND BRINGING THAT BRING IT BACK. THAT'S THAT'S WHAT I'M IN THAT AREA. SO YOU CAN MAKE YOUR, MAKE YOUR RECOMMENDATION WITH EMOTION. AND FOR CLARITY PURPOSES, SINCE THERE'S FOUR OF US. IT HAS TO BE. CAN I ASK ONE MORE QUESTION? I'M SORRY. IT DOESN'T. LET ME FINISH THIS REAL QUICK. IS HAS ANY SPECIAL RULES ON IT? YES IF, BECAUSE THERE'S ONLY FOUR, ALL FOUR OF YOU MUST VOTE YAY OR NAY. WE CAN'T. IF THERE'S A SPLIT, THEN IT'S AUTOMATIC, I DON'T KNOW. DENIAL.DENIAL YEAH. OKAY GO AHEAD. I'M SORRY. HAVE THOSE BUILDINGS BEEN INSPECTED, IF I'M NOT MISTAKEN, WHEN WE GOT THE INSURANCE. NO, THEY DID NOT. I DO KNOW THAT THE BUILDING THAT WE USE FOR THE EVENTS, THEY GOT BY OUR FIRE MARSHAL, WHEN HE GOES THERE, BECAUSE HE WILL NOT ALLOW US TO USE THAT FACILITY UNLESS IT'S UP TO CODE. THANK YOU. I'LL TAKE A MOTION.
I'M SORRY. MAYOR WAS ONE OF THE OPTIONS TO LEAVE THE SCHEDULE AS IS. LEAVE EVERYTHING AS IS, OR IN YOUR MOTION. YOU CAN. YOU CAN IN YOUR MOTION. YOU CAN USE THE LANGUAGE THAT'S PROVIDED IN THE, SUMMARY. AND THEN SPECIFY IN REGARDS TO THE FEES AND THE SPECIFIC FEE AREAS THAT YOU WOULD LIKE TO SEE BE THE SAME OR WHATEVER. I THINK ALSO THE OTHER QUESTION WE NEED TO CONSIDER IS IF YOU STAY WITH THE FY 2324 CURRENT FEES GOING INTO THE NEW FISCAL YEAR, WHAT ARE THE TWO, THE PROPERTY, THE TWO AND 36 ACRES? BECAUSE IF WE DON'T HAVE THAT, WE'LL BE COMING BACK TO YOU IN OCTOBER, NOVEMBER FOR SOMEONE THAT WANTS TO USE IT. IF WE DON'T HAVE ANY THING IN PLACE TO DEAL WITH THOSE THAT 236 ACRES, THEN WE IT'D BE LIKE A CASE BY CASE. YEAH, WELL, I THINK THERE'S I DON'T THINK THERE'S OPPOSITION ON HAVING HAVING A PLAN, HAVING THE FEES FOR, EAST MANOR OR THOSE ADDITIONAL AREAS THAT WERE ADDED. I THINK IT'S MORE SO OF THE QUESTION OF THE READINESS. OR ARE WE REALLY FULLY READY TO RENT IT? SO IN OUR ORDINANCE, WE DO HAVE SPECIAL EVENTS ORDINANCE DEPENDING ON HOW BIG AN EVENT IT IS. AND IT'S VERY CLEAR THAT IT'S, IT'S, OVER A SPECIFIC AMOUNT. THEY HAVE TO HIRE POLICE, WHICH THE POLICE DO HAVE THEIR OWN FEES TO MAKE SURE THEY ACTUALLY ARE COMPLIANT WITH. ALSO, IT HAS IT THEY HAVE ALCOHOL. THEY HAVE TO HAVE SPECIFIC PERMITS THAT THEY NEED TO BRING BEFORE WE EVEN APPROVE IT. THAT'S WHY I UNDERSTAND THAT. I'M JUST ASKING, ARE WE READY? AND THAT'S REALLY ABOUT ALL CITY MANAGER AND ALL THE DIRECTORS AND CHIEF. ARE WE READY TO DO THAT? BECAUSE THAT'S SOMEONE COMES IN WITH A DEEP WALLET THAT DOESN'T MEAN NOTHING TO THEM. SO THE QUESTION IS, ARE WE READY TO FOR WHATEVER HAPPENS OUT THERE TO GO OUT AND RESPOND IN A WORST CASE SCENARIO, OR IF THEY HAVE A TON OF DEMAND? YOU KNOW, I WANT TO RENT EVERYTHING. I NEED ALL YOUR BARRICADES. I NEED ALL THIS BECAUSE I'M GOING TO DO A FOUR NIGHT CONCERT. I'M BRINGING IN THE STAGE, AND WE'RE GOING TO BE OUT THERE ALL NIGHT, ALL DAY. AND I NEED ALL OF YOUR RESOURCES, FROM THAT, ARE WE PREPARED FOR ANY WHATEVER TYPE OF. BECAUSE IT IS IT'S A BIG PIECE OF LAND, SO. AND IT CAN DRAW SOMETHING SMALL OR IT CAN DRAW SOMETHING EXTREMELY BIG AND SO THAT'S, THAT'S MY QUESTION.
ARE WE REALLY, TRULY READY FOR WHATEVER COULD BE RENTED. BECAUSE IF THEY IF WE THROW OUT OUR RULES AND THEY WERE LIKE, THAT'S NOTHING, THEY START CUTTING CHECKS. CAN WE DELIVER ON ON OUR END? THAT'S WHAT I'M ASKING. IT'S HARD TO ANSWER THAT ON THE EMERGENCY SERVICES SIDE,
[00:55:08]
BECAUSE THERE'S, YOU KNOW, SO MUCH WHAT IF, YOU KNOW, AND IT WOULD TAKE A LOT OF THAT ON A CASE BY CASE BASIS. BUT I THINK A GOOD DIRECTION THAT WE MAY WANT TO DO IS ON SOME OF THE, YOU KNOW, PLANNING IT COULD GO TO THE PARK COMMITTEE OR A COMMITTEE AND, AND THEY CAN HELP MAKE DECISIONS TO COME BACK BEFORE Y'ALL. BUT TO SAY, ARE WE READY FOR WHATEVER COULD GO OUT THERE? WE LIKE TO SAY THAT WE'RE PREPARED FOR WHATEVER ANYBODY COULD THROW AT US. BUT IF SOMEBODY PUTS 100,000 PEOPLE OUT THERE, WE WOULD HAVE TO PUT EVERY OFFICER ON THE, YOU KNOW, ON STAFF TO OUT THERE TO DEAL WITH IT. AND I DON'T THINK THAT THAT WOULD BE FEASIBLE FOR US.BUT I THINK THAT AT THE TIME OF THE APPLICATION, IF WE WERE TOLD THAT THERE WERE 100,000 PEOPLE COMING, WE WOULD HAVE HOPEFULLY HAVE THE OPPORTUNITY TO SAY, UNFORTUNATELY, WE CAN'T SUPPORT THAT, BUT, BUT I LIKE TO EVALUATE THINGS CLOSELY, SO TO SAY THAT WE'RE PREPARED, I CAN'T SAY THAT TONIGHT BECAUSE I DON'T KNOW WHAT THE OPTIONS ARE TO GO OUT THERE AND DEFINITELY IN YOUR PARTICULAR CASE, PREPARED THAT IT MEANS EXACTLY WHAT YOU, YOU, WHAT YOU JUST DESCRIBED. IT'S NOT NECESSARILY WE, YOU KNOW, I CAN DO WE'RE READY FOR ANYTHING OR WHATEVER BECAUSE, YOU KNOW, YOU HAVE UNKNOWNS. I'M I'M DO WE HAVE THE SYSTEMS CAPACITY ALL THE OTHER THINGS IN PLACE, AND THE WILLINGNESS TO MOVE FORWARD AS A CITY IN SAYING, YES, WE'RE ALL ALL THE DIFFERENT DIRECTIONS ARE READY TO PUT IN FOR WHATEVER IT COULD BE. THAT'S WHAT I'M WHAT I MEAN, SO ARE WE PREPARED? ARE WE ON BOARD? UNDERSTANDING THAT IT COULD BE SMALL OR IT COULD BE SOMETHING THAT'S TAXING. YEAH. AND IF YOU PUT IT THAT WAY, MY ANSWER WOULD PROBABLY BE NO, INITIALLY, BECAUSE I WOULD WANT TO REVIEW A LITTLE MORE AT WHAT THE POSSIBILITIES WOULD BE, BUT I DON'T KNOW HOW THAT CORRELATES WITH THIS. IF PASSING, YOU KNOW, RENTAL FEES OR WHATNOT WILL, WILL NECESSARILY OPEN THAT, THAT DOOR UP. BUT IT MAY ALSO GUIDE US INTO A DIRECTION WHERE IT PUTS US IN A PLACE TO BE MORE PREPARED. SO, I DON'T IF I WERE TO HAVE TO ANSWER THAT TONIGHT, I WOULD SAY NO. OKAY. BECAUSE FOR US AGAIN, LIKE I MY MINDSET IS WE ARE APPROVING IT. IF WE APPROVE IT, IT'S NOW IT'S NOW AVAILABLE TO BE USED. AND SO, YOU KNOW, JOHN DOE COMES TOMORROW AND SAYS, HEY SAW Y'ALL APPROVED THE FEES IN OCTOBER. I WANT TO RENT THE OPEN FIELD THREE DAYS. I WANT A LITTLE BUILDING TO HERE'S THREE GRAND. THEN WHAT? IN ADDITION, WHICH IS PART OF OUR ORDINANCE RIGHT NOW, WHEN YOU APPLY FOR A SPECIAL EVENT, YOU HAVE TO HAVE AN EMERGENCY PLAN. JUST LIKE IF YOU GO TO A TRAVIS COUNTY, SPECIAL EVENTS APPLICATIONS. THEY HAD TO BRING AN EMERGENCY PLAN, AND IT HAS TO BE REVIEWED BY THE LAW ENFORCEMENT OF THAT AREA AS WELL, THOSE ARE THINGS THAT ARE IN OUR ORDINANCE AND THAT WE DO TAKE INTO CONSIDERATION BEFORE EVEN APPROVING ANY SPECIAL EVENTS WITHIN OUR CITY LIMITS. AND IF THEY DON'T KNOW HOW TO MAKE AN EMERGENCY PLAN, THEY CAN'T BOOK AGAIN. THEY CAN GO OUTSOURCE IT. THERE IS PLENTY OF PLACES WHERE THEY CAN ACTUALLY PAY TO CREATE A EMERGENCY PLAN, AND THEY CAN ALSO HIRE OUTSIDE SECURITY. THAT'S ALL THE THINGS THAT CAN BE OUTSOURCED, ESPECIALLY WHEN YOU'RE TALKING EVENT THAT IT MAY BRING 100,000 PEOPLE. WE'RE TALKING A BIG EVENT THERE. THERE'S NO WAY ANY CITY WILL BE ABLE TO PROVIDE SECURITY FOR AN EVENT LIKE THAT. YOU HAVE TO OUTSOURCE A LOT OF THOSE, SERVICES. I MEAN, THEY JUST HAVE TO BE IN THE PERIMETER. I THINK WHEN WE GET BIGGER, I. I'M JUST I'M STRUGGLING TRYING TO TRYING TO FOLLOW HOW THAT WORKS. BECAUSE AGAIN, WE'RE 20 SOMETHING THOUSAND PEOPLE AND SO SOMEONE COMES AND WANTS TO DO SOMETHING THAT BIG AND MEANINGFUL HERE. IF WE'RE IF WE TELL THEM, GO PAY MONEY, FIGURE OUT YOUR PLAN, COME BACK. AND OUR CHIEF NEEDS TO APPROVE IT. IF HE DOESN'T APPROVE IT AND Y'ALL GO BACK AND
[01:00:02]
PAY SOME MONEY AGAIN, IT SOUNDS LIKE CODE ENFORCEMENT. YOU KEEP PAYING AND DOING WHAT YOU GOT TO DO, IT'S UNTIL YOU GET IT RIGHT IS THAT THAT'S HOW WE'RE GOING FORWARD. IS THAT HOW THE CITY STREET PEOPLE USUALLY WHEN PEOPLE OUTSOURCE THOSE THINGS, THE PERSON THAT THEY HIRE TO DO THAT ARE COMPLETELY KNOWLEDGE OF THE RULES AND REGULATIONS AND THE LAWS, AND THEY MAKE SURE THAT WHEN THEY BUILD THE, THE PLAN, THEIR COMPLIANCES WITH WHATEVER THAT JURISDICTION HAS IN PLACE, IT'S NOT IN MY AREA WHERE THEY DO SAY THAT IT'S GOING. IT'S GOING TO BE APPROVED OR NOT. RIGHT. AND I THINK MOST CASES LET ME TRY TO INTERJECT HERE BEFORE WE GO DOWN THAT PROCESS. WE TRY TO HAVE A PRE-MEETING KIND OF LIKE DEVELOPMENT SERVICE. YOU HAVE A PRE MEETING AND BE ABLE TO GO THROUGH THE CHECKLIST IF, IF THE CHECKLIST CAN'T BE INFORMATION CAN'T COME BACK TO THE CITY, WE WOULDN'T NECESSARILY WANT TO TAKE MONEY. AND THEN MEET AGAIN AND TAKE I THINK WE'D WANT TO MAKE SURE BEFORE WE GO DOWN THAT PATH, JUST TO MAKE SURE THESE ARE THE FIVE THINGS YOU CAN DO. YOU COME BACK AND IF WE CAN GET TO THOSE CHECKLISTS CHECKED OFF, THEN WE CAN SAY, NOW YOU PAY THIS FEE TO RESERVE YOUR DATE AND TIME, BUT IF YOU DON'T HAVE PD TO CHECK THE EMERGENCY PLAN OR ESD TO CHECK, WE WOULDN'T NECESSARILY TAKE THE MONEY. WE WOULDN'T NECESSARILY WANT TO PUT A POTENTIAL ORGANIZER THROUGH THAT PROCESS IF WE CAN'T. JUST LIKE THE ARTISAN MARKET, HOW THAT PROCESS GOT TO THAT POINT AND THEN TRY TO BRING THEM UP TO SPEED WITH IT COULD BE OVERWHELMING. SO INSTEAD OF HAVING THAT OVERWHELMING MOMENT, WE CAN LEARN FROM THAT AND SAY, HERE'S THE CHECKLIST. WE'LL MEET WITH ONE ON ONE. BEFORE YOU BRING IN 7 TO 1 RATIO. IT'S A BIT OVERWHELMING FOR A NONPROFIT THAT DOESN'T HAVE THAT. AND THEN TO BE FACED WITH SEVEN STAFF MEMBERS, JUST HAVE IT TO WHERE THE PROCESS CAN BE. HERE'S THE LIST. IF YOU CAN COME BACK. INSURANCE, EVERYTHING THAT'S GOING TO BE REQUIRED. FOOD HANDLERS THAT WILL AT LEAST LET US KNOW THEY ARE IN THE POSITION TO GO FORWARD AT THAT SPACE. I GUESS THE SIMPLE LET ME SAY IT ONE MORE TIME. MY LENS IS NOT TO THE HIGHEST OF THE HIGHEST. SO I'M NOT THINKING ABOUT THE PROFESSIONAL OR THE PROFESSIONA, SO IN THE QUESTIONS I'M ASKING, I'M ASKING FOR, I GIVE YOU A SPECIFIC EXAMPLE. THERE WAS A MAN THAT PASSED AWAY NOT TOO LONG AGO, A COUPLE OF YEARS BACK. HIS NAME WAS, LARRY HARGROVE, HE WAS AN R&B SINGER, EAST AUSTIN GUY, DID SOME BLUES. AND SO FORTH. HIS ONE OF HIS SONS, CAME TO AN EVENT IN MAINE AND WAS LIKE, HEY, I WOULD LIKE TO TRY TO DO AN EVENT TO HONOR MY DAD. AND I HAVE A MUSIC FESTIVAL, AND I'D LOVE TO TRY TO FIGURE OUT HOW TO DO THAT IN MAINE AT SOME POINT IN TIME. SO HE'S NOT A PROMOTER, HE DOES WANT TO HAVE A CONCERT AND BRING IN ARTISTS AND DO MUSIC STUFF.HE'S NOT GOING TO KNOW HOW TO GO IN AND DO ALL THOSE KINDS OF THINGS. AND SO HOW YOU DESCRIBED IT TO ME SAYS THAT SOMEONE THAT'S TRYING TO DO SOMETHING NICE LITTLE A STAGE MUSIC, PEOPLE MAY BE PAID OR MAYBE NOT PAY, I DON'T KNOW, BUT IT'S NOT TRYING TO MAKE MILLIONS OF DOLLARS. BUT HE WANTS TO DO A FESTIVAL HERE THAT COULD BECOME AN ANNUAL FOR HONOR OF HIS DAD AND THE PEOPLE THAT LIKE THAT MUSIC, HE WON'T BE ABLE TO DO IT UNLESS HE HAS ENOUGH CAPITAL TO GO AND HIRE SECURITY. THAT CAN DRAW UP AN EMERGENCY PLAN FOR HIM. IS THAT WHAT WE'RE SAYING, IT DEPENDS HOW BIG IT IS. AND IT DEPENDS THEIR EXPERIENCE. WE ALSO HAVE A HE DOESN'T I'M SAYING HE DOESN'T HAVE EXPERIENCE AS AN EVENT PROFESSIONAL TO CONSULTANT TO TELLING THEM WHAT TO DO, HOW TO DO IT AND GUIDE THEM THERE. WE ALSO HAVE A FEE FOR THAT HERE, WHICH THAT WOULD BE ME GIVING THEM A FULL CONSULTATION ON HOW TO DO IT AND WHERE TO GET THOSE THINGS, SO WE'RE NOT WE'RE NOT GOING TO HELP THEM WITH WE'RE TELLING THEM WHERE TO GO, BUT WE'RE NOT GOING TO HELP THEM GET IT DONE. THAT WILL BE UP TO YOU GUYS. IF CITY COUNCIL DECIDES THAT THEY WANT TO SUPPORT THE SPECIFIC EVENT AND THEY WANT TO GIVE OTHER NO, I'M NOT. I'M NOT TRYING TO GET INTO A SPACE OF WHAT IF WE NEED TO DECIDE OR NOT. I'M JUST TRYING TO UNDERSTAND, KIND OF LIKE THE PHILOSOPHY AND WHERE WE'RE GOING, BECAUSE IT'S GOING TO BE US THAT HAVE TO ANSWER THE QUESTIONS AND BE IN SUPPORTIVE OF WHATEVER IS GOING TO BE. SO IF PEOPLE SAY, HEY, I WANT TO DO SOMETHING IN THE CITY, WE'LL GO TO THE CITY AND THEY SAY, OH, I'LL GO TALK TO MISS YOLANDA, AND SHE'LL GIVE YOU THE FORMS, AND THEY GO AND TALK TO YOU, AND YOU SAY, HERE ARE THE FORMS. AND YOU'RE LIKE, OKAY, WELL, I DON'T KNOW WHAT THAT MEANS. WELL, HERE'S SOME PEOPLE YOU NEED TO CALL TO HELP YOU. IS THAT THE EXPERIENCE THEY'RE GOING TO GET? AND THAT'S WHAT I'M TRYING TO UNDERSTAND IS WHAT IS THAT EXPERIENCE GOING TO BE LIKE FOR THE PEOPLE IN THE COMMUNITY THAT ARE GOING TO WANT TO DO STUFF, AND, AND IF THAT'S HOW IT'S
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GOING TO BE, THEN THAT'S HOW IT'S GOING TO BE. WE JUST I JUST NEED TO KIND OF KNOW, IS THAT WHERE WE'RE GOING? I DON'T THINK SO. I UNDERSTAND YOUR QUESTION VERY WELL, WE HAVE A PLAN. WE HAVE CHECKLISTS. WE WILL GUIDE THEM THROUGH THE PROCESS AND WE WILL LET THEM KNOW WHAT THEY NEED TO DO TO GET TO THAT APPROVAL. AND WE WILL GUIDE THEM EVERY STEP, JUST LIKE WE DO ANY OTHER RENTALS OR ANY OTHER PARTNERSHIP WE DO. FOR ANYBODY THAT COMES TO OUR CITY, WE DEFINITELY GOING TO TRY TO GIVE THEM THE BEST CUSTOMER SERVICE POSSIBLE AND IT'S JUST GUIDING THEM INTO THEY GET TO THAT GOAL. WE WILL LIKE WE DO HERE. IF THAT ANSWERS YOUR QUESTION, YEAH, I MEAN, WHAT WHAT YOU JUST SAID DOES, I GUESS I WAS THROWN OFF BY THE OTHER PART OF IT IN REGARDS TO THE CONSULTANT THING. LIKE GOING TO GET ON THAT EMERGENCY MANAGEMENT STUFF. SO I, I'LL LET IT LEAVE IT ALONE. Y'ALL HAVE A MOTION. CAN I ASK SOMETHING ELSE, JUST CURIOUS, BY ANY CHANCE, WOULD YOU KNOW THE EAST METRO PARK? YES, I KNOW, DO YOU KNOW WHAT THEIR FEES ARE, I DON'T KNOW. THEY'RE ON TOP OF MY HEAD IN THE ANALYSIS THAT I DID. IT WAS THERE, BUT ALSO SOME OF THOSE FEES DEPEND IF, LIKE, PEOPLE ARE PAYING TO COME INTO THE EVENT, THEY HAVE A FEE AS EXTRA FEES FOR EVERYTHING THAT YOU ADD, THEY HAVE CONCESSION FEES. THEY HAVE PARKING USAGE FEES, THEY HAVE LIKE, THIS, SPORT, ATHLETIC, SPORT FIELDS, THEY DIVIDE THAT PARK INTO DIFFERENT COSTS BASED ON WHAT YOU'RE USING IT SO THAT IT JUST DEPENDS ON WHAT YOU'RE USING.THAT LOCATION FOR, ALSO, IF YOU GO TO THE VETERANS PARK AND ELGIN, IT'S ALSO DIVIDED IN SECTIONS BASED ON THE SPECIFIC AMENITIES THEY HAVE, AND EACH ONE HAS A FEE PER HOUR. AND DEPENDING ON WHAT YOU'RE GOING TO USE TO KEEP JUST ADDING IT. SO OKAY, BUT FOR HERE IN MAYNARD, YOU'RE NOT YOU DON'T YOU'RE NOT FAMILIAR WITH THE FEES AT THAT PARK IN PARTICULAR.
I HAVE THAT IN MY COMPUTER RIGHT NOW. I DON'T HAVE IT ON TOP OF MY HEAD. OKAY HAVE YOU SEEN IT? HAVE YOU SEEN THE FEES OR ARE YOU JUST INQUIRING? I DON'T RECALL, I THINK I'VE SEEN THEM BEFORE, BUT IT'S BEEN A WHILE. I KNOW THEY HAVE TONS OF AMENITIES, BUT I DON'T RECALL WHAT THOSE FEES WERE. I WAS GOING TO SAY THAT WE DO HAVE ONE VENDOR, THE GROUP THAT DOES OUR FIREWORKS. THEY HAVE EVENT TENTATIVELY SCHEDULED IN NOVEMBER, BUT WE HAVEN'T GOT ANYTHING DONE. I JUST WANT TO KIND OF PUT THIS OUT HERE FOR YOU IS THAT THEY WANT TO DO LIKE A CERTIFICATION FOR OTHER FIREWORK INDIVIDUALS THROUGHOUT THE STATE. AND THE VENUE OUT THERE GAVE THEM A SNAPSHOT OF WHAT OPEN SPACE COULD DO FOR THEM. SO WE JUST WANTED THAT'S ONE EVENT WE KNOW THAT COULD TAKE PLACE, BUT WITHOUT, US COMMITTING TO ANYTHING, IT'S IT WOULD BE A CASE BY CASE BASIS FOR SOMETHING LIKE THAT. IT WOULDN'T BE OPEN TO THE PUBLIC, BUT IT WOULD BE, A SPACE IN WHICH A VENDOR COULD COME IN, DO THAT TYPE OF CERTIFICATION FOR OTHER, SMALL COMPANIES THAT WANT TO GET INTO THE PYROTECHNIC, EXPERIENCE AND CERTIFICATIONS.
THAT WOULD BE NEEDED TO, TO BE ABLE TO DO THESE SHOWS THROUGHOUT THE STATE. IS THERE ANNUAL CONFERENCE, IS THERE ANNUAL CONFERENCE THAT THEY DO FOR THE NATIONAL FIREWORK ASSOCIATION? THEY COME FROM ALL OVER THE UNITED STATES, AND THEY PREPARE FOR DECEMBER AND JANUAR, WORLDWIDE, COMPETITIONS THAT THEY THAT HAPPENS IN CHINA EVERY YEAR, THAT'S WHAT THEY ARE LOOKING AT, THE LOCATION. WE ALSO HAVE ONE THAT WANTED TO BRING A HEAVY EQUIPMENT, EXPOSITION. OUT THERE AS WELL. WE HAD, THAT WAS ABOUT A COUPLE OF MONTHS AGO. THEY WERE ASKING FOR A LOCATION TO DO A HEAVY EQUIPMENT EXPO, WHICH ALSO IS GOING TO BRING A LOT OF TOURISTS TO THE AREA. AS YOU KNOW, A LOT OF THOSE EXPOSITIONS AND, AND BIG EVENTS OR CONVENTIONS, THEY BRING PEOPLE FROM ALL OVER. SO I JUST WANT TO MAKE SURE THAT'S IF WE TABLE IT OR COME BACK, WE WANT TO MAKE SURE SOMETHING LIKE THAT IS LESS THAN 60 DAYS AWAY. MAYBE, MAYBE AN OPPORTUNITY FOR US TO BE ABLE TO HAVE THAT. MR. WARREN, WERE YOU SAYING ALSO THAT IT WOULD, IF IT IS TABLED
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OR IF IT'S APPROVED WITHOUT FEES, THEN THAT MEANS EVERY REQUEST WOULD HAVE TO COME BACK TO US. EACH TIME, WHAT IS THE REASONABLE AMOUNT OF TIME, WE CAN'T WE CAN'T APPROVE IT WITHOUT FEES. RIGHT WE HAVE TO. WE HAVE TO GET IT SCHEDULED. IS THAT WHAT YOU WERE SAYING EARLIER? YOU SAID NO. ASSEMBLY. SO LET ME CLARIFY THE ORDINANCE THAT'S IN FRONT OF YOU, IT DOES REQUIRE ANY FEES THAT THAT ARE APPROVED. YOU NEED TO DO IT BY ORDINANCE. BUT WHAT'S IN FRONT OF YOU? YOU CAN PIECEMEAL IT IF YOU'D LIKE. RIGHT NOW, OR YOU CAN PROVIDE DIRECTIONS SO THAT WE CAN BRING IT BACK TO YOU, WITH A CLEANER VERSION, AND IF YOU WANTED TO HAVE SPECIAL EVENTS COME TO YOU, THEN THAT'S ALSO SOMETHING THAT WE WOULD NEED TO LOOK AT TO SEE WHAT'S ALREADY IN PLACE, WITH REGARD TO SPECIAL EVENTS, BECAUSE I BELIEVE THAT THAT'S ALREADY SOMETHING THAT YOU'RE THAT YOU'RE DOING, FOR INSTANCE, THE BACK PACK. I THINK EVENT THAT THAT WAS HELD, THAT WAS A SPECIAL EVENT THAT CAME TO YOU AND YOU DECIDED ON THAT ON YOUR OWN. SO AGAIN, THAT IS SOMETHING THAT YOU CAN DO ON YOUR OWN RECOMMENDATION WOULD BE THAT AT LEAST A NOTE BE PLACED IN YOUR SCHEDULE, A FEE SCHEDULE THAT SAYS FOR LARGE SPECIAL EVENTS, CITY COUNCIL WILL DECIDE ON A CASE BY CASE BASIS OR IF THAT'S ALREADY IN THERE, IS IT IN THE FEE SCHEDULE ALREADY? WELL, WE HAVE A SPECIAL EVENT AND YOU GUYS OUTLINE. I'M SORRY, ON THE ORDINANCE, YOU ALREADY OUTLINED THE SPECIAL EVENTS SUCH AS FAIRS, FESTIVALS, EXHIBITIONS, STREET DANCE, CARNIVAL, CIRCUS, RODEO, EQUESTRIAN EVENTS, AUTOMOBILE EXHIBITION, TEMPORARY COMMERCIAL, OUTDOOR AMUSEMENT, OUTDOOR CONCERTS AND SPORTING EVENTS. IN ADDITION, YOU HAVE, ONE TIME OUTDOOR ACTIVITIES THAT REQUIRE TEMPORARY CLOSURE OF STREETS OR MORE RESIDENTIAL STREETS. AND THEN YOU HAVE FOR PARADES, YOU HAVE THE ASSEMBLY OF THE THREE OR MORE PERSONS OR VEHICLES WHO GATHER, IS FOR COMMON DESIGN AND PURPOSE OF TRAVELING. BASICALLY A PARADE, THOSE ARE IT IS. BUT THIS IS EXACTLY HOW IT SPELLED OUT ON OUR ORDINANCE IN THE DEFINITIONS AREA AS WELL. I JUST TOOK IT FROM THERE. ALL OF THESE. IS REFERRING TO THAT SPREADSHEET THAT YOU HAD ASKED FOR TO GIVE YOU AN EXPLANATION. IT SOUNDS LIKE WE DO NEED MORE TIME. SO YEAH. HOW DO WE DO THE MOTION TO BRING IT BACK TO US? POSSIBLY ON THE OCTOBER 16TH REGULAR MEETING WITH A LITTLE BIT MORE CLARITY AND. WHEN IS THE PARKS MEETING, THE ONLINE.MARINO AND WALLACE, HAVE YOU HAD A CHANCE TO SPEND TIME WITH MARINO AND, WALLACE ON THIS, THIS TALKING ABOUT SPECIAL EVENTS, WISE. NO, WE HAVE NOT HAD A MEETING. OUR NEXT MEETING IS NEXT WEEK. CAN YOU DO THIS? CAN YOU CAN YOU TAKE THE NOTES FROM WHAT WE TALKED ABOUT TODAY AND MAYBE CONNECT WITH THEM AT THE MEETING, AT THE NEXT PARKS MEETING, AND MAYBE COME BACK WITH SOMETHING? SO DO YOU WANT US TO GO THROUGH WITH THE PARKS AND EVERYTHING? WHAT ABOUT THE SPECIAL EVENT YOU WANT? ALSO, THE SPECIAL EVENTS TO BE RUN BY THE PARK BOARD. NO NO NO, JUST JUST ORDINANCE IN THIS INFORMATION. SO AGAIN, WHAT YOU WOULD DO IS GO AHEAD AND POSTPONE THIS ITEM TILL THE 16TH. AND WHAT WE WOULD BE BRINGING YOU IS ANOTHER ORDINANCE WITH SOME ADDITIONAL INFORMATION. AFTER CITY STAFF MEETS WITH THE PARK, COMMITTEE AND IF YOU'D LIKE, CITY LEGAL WOULD ALSO BE PART OF THAT MEETING SO THAT WE CAN KNOW WHA, WHAT TO INCLUDE IN THE ORDINANCE. AND THEN COUNCIL MEMBERS, IF YOU CAN. I THINK THE BIGGEST THING THAT WE NEED TO MAKE SURE WE SEND TO MR. LANDRY IS, IS IF YOU WANTED TO SEE THE FIRST SECTION FEES INCREASE OR NOT, AND THEN, SEND THAT YOUR YOUR THOUGHTS IN REGARDS TO THE
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OTHER PORTION WHERE THERE'S NOT EXISTING FEES ON PAPER, AND ESPECIALLY LIKE THE AREA OF THE MOVIE, THE BARRICADE, ALL THAT KIND OF STUFF THAT'S, THAT'S BEEN PUT ON PAPER. GIVE THEM SEND YOUR FEEDBACK ON THOSE AREAS. SO IF YOU'RE TAKING NOTES ON THE DOCUMENT OR IF YOU CAN PRINT IT AND TAKE NOTES OR JUST SEND WHAT YOUR THOUGHTS ARE, THEN THEY CAN HAVE IT ALL AT THE PARK COMMITTEE, EVERYBODY'S FEEDBACK, AND THEN THEY CAN CHOP IT UP AND THEN BRING BACK SOMETHING MEANINGFUL THAT ALSO ALLOWS THE PARK COMMITTEE TO HAVE INPUT ON IT. SINCE THEY'RE BOTH OUT TODAY. SO HOW DOES THAT SOUND TO Y'ALL? IT SOUNDS GOOD. WHEN IS THE PARK COMMITTEE MEETING TO KNOW MY DEADLINE? FIRST, IF I'M NOT MISTAKEN, IT'S OCTOBER 1ST. OCTOBER 1ST. SO YES, I'D LIKE TO MAKE A MOTION THAT WE POSTPONE ANY FURTHER DISCUSSION ON THIS UNTIL THE PARKS COMMITTEE MEETING ON OCTOBER FIRST, AND THEN WE'LL BRING THIS BACK ON OCTOBER 16TH.WE HAVE A MOTION ON THE FLOOR BY COUNCILWOMAN. WHERE IS THERE A SECOND? I SECOND, SECOND BY COUNCILWOMAN HILL. ANY QUESTIONS TO THE MOTION? NO QUESTIONS TO THE MOTION BEING AN ALL IN FAVOR OPPOSED MOTION PASSES. MISS YOLANDA, WE ASK A WHOLE LOT OF QUESTIONS BECAUSE WE KNOW A LITTLE BIT ABOUT OUR COMMUNITY. AND WHAT WE DON'T WANT TO DO IS, IS WE WANT TO BE DELICATE WITH WHAT WE DO BECAUSE WE DON'T WANT TO PUT STAFF OR YOU IN THE SITUATION WHERE PEOPLE ARE UPSET ABOUT SOMETHING. SO THAT'S KIND OF WHY YOU HEAR A LOT ABOUT QUESTIONS AND PASSIONATE AROUND IT IS BECAUSE WE KIND OF KNOW HOW THEY RESPOND SOMETIMES, AND WE WANT TO PUT ANYONE IN HARM'S WAY OF ANGRY RESIDENTS. SO THAT'S THAT'S WHY IT'S NOT YOU. IT'S WHAT WE IT'S WHAT WE KNOW KIND OF IS WHAT THE COMMUNITY. OKAY. FIRST, ALL RIGHT. ALL RIGHT. MOVING ON TO THE NEXT ITEM. OH, AND JUST ONE OTHER NOTE ON THAT. I DID PULL UP THE, TRAVIS COUNTY, AND THEY HAVE A VERY THEIR PARKS HAS A VERY INTERESTING SCHEDULE. SO IF Y'ALL CAN ALSO LOOK AT THAT ONE, ON THE FIRST, IT'S, HOW IT LOOKS LOOKS EXTREMELY CHEAP, BUT IT MAY NOT IT MAY EQUAL OUT WHEN YOU KIND OF LIKE, MULTIPLY OUT THIS FOUR HOURS HERE IN MAYNOR VERSUS FOUR HOURS HERE AT THE SPOT, IT MIGHT BE THE SAME THING, BUT WHAT THEY HAVE POSTED LOOKS VERY INTERESTING. SO IF YOU DON'T MIND CHECKING THAT ONE OUT. ALL RIGHT.
OKAY THERE WE GO. CONSIDERATION DISCUSSION AND POSSIBLE ACTION ON ORDINANCE ADOPTING ANNUAL BUDGET FOR A CITY OF MINOR FOR FISCAL YEAR BEGINNING OCTOBER 1ST THROUGH 2024, ENDING SEPTEMBER 30 OF 2025. START OFF BY REMINDING COUNCIL THAT IT HAS TO BE APPROVED TONIGHT. YES.
ITEM TWO AND THREE HAVE TO BE APPROVED TONIGHT. SO WE MOVED IT HERE. SO TO ALLOW FOR PEOPLE TO ASK SOME QUESTIONS AND SEND IN SOME QUESTIONS. AND SO, I HAVEN'T HAD A CHANCE TO TALK TO COUNCIL MEMBERS THAT YOU ALL GET QUESTIONS OR INFORMATION. IS THAT WHAT THIS BUDGET SHEET IS FOR? I DID NOT RECEIVE ANY QUESTIONS. DID YOU GET QUESTION? NO, SIR. OKAY. COUNCIL MEMBERS, DO YOU ALL HAVE QUESTIONS REGARDING THE BUDGET? IS THIS WHAT WAS THIS? RIGHT HERE, A REQUEST? I THINK IT'S THAT WAS THIS WAS A REQUEST FROM. YEAH. THIS WAS A. YES. THIS WAS A
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REQUEST FROM ONE OF THE COUNCIL MEMBERS. SO GO AHEAD AND ASK YOUR QUESTIONS. I JUST WONDERED HOW ON THE LEADERSHIP PROGRAM, THAT NEW PILOT PROGRAM THAT WE'RE DOING, HOW THEY ARRIVED AT, THE BUDGET FOR $30,000 ON THAT? WELL YOU HAVE A PAGE NUMBER. I HAVE IT RIGHT. OH, THAT ONE. DOES THAT REQUEST FROM MISS ALONDRA? OKAY YES, THAT NUMBER JUST CAME IN TO BE US. WHAT OTHER CITY HAS STARTED WITH, WHEN THEY CREATE THIS PROGRAM THAT IS THE USUAL AMOUNT THAT THEY SELECT WHEN THE PROGRAM STARTS. AND THAT WILL COVER ALL THE EQUIPMENT THAT THEY NEED. ANY SPECIAL EVENTS THAT THE KIDS WILL BE PUTTING TOGETHER FOR THE COMMUNITIES AND THEIR PEERS. AND THE HTML YOUTH SUMMIT, TRAVEL EXPENSES AND THE REGISTRATIONS.THAT IS WHAT IT WILL COVER. AND ALSO MARKETING AND RECRUITMENT SUPPLIES, ETC. WHERE'S THE BREAKDOWN ON THAT, THE LIST YOU JUST MENTIONED, THAT WOULD HAVE BEEN HELPFUL TO HAVE THAT INCLUDED IN THIS. WE HAVE THAT ONE BECAUSE I'M STRUGGLING WITH A PILOT PROGRAM THAT WE DON'T EVEN KNOW HOW MANY PEOPLE ARE GOING TO BE SIGNED UP FOR. IT AND WHAT IT'S WHERE IT'S GOING.
WHAT'S IT GOING TO DO, WHAT ALL IT'S ENTAILED WITH APPROVING $30,000 FOR IT. I'M GOING TO BE HONEST. IF YOU LOOK ON PAGE 36, I KNOW IT HAS A NUMBER OF 22,200, THAT WAS PART OF TRYING TO LOOK AT THE BUDGET AND BALANCE IT. AND THERE WERE SOME AREAS THAT WERE AGAIN, THERE WAS A REQUEST. BUT WHEN WE STARTED LOOKING AT WHERE YOU NEED TO MAKE SOME CUTS, I, YOU KNOW, I WENT BACK IN WITH BERLIN AND STARTED MAKING SOME REDUCTIONS. SO THAT WAY WE DIDN'T HAVE TO.
AGAIN, IT'S, IT'S A PILOT. AND AGAIN, IF WE KNOW WE'RE NOT GOING TO HAVE THE PARTICIPATION FOR THE ENTIRE SCHOOL YEAR, WE WOULDN'T NECESSARILY TRY TO SPEND THE ENTIRE 30. IF WE CAN, IF WE CAN GO OUT AND GET SOME SPONSORS TO BE ABLE TO SPONSOR THE EVENT AGAIN, IT'S JUST IT'S THE KICKOFF FOR THE YOUTH ACADEMY. I MEAN, YOUTH ADVISORY. AND SO IT'S JUST A NUMBER IN WHICH IF WE DIDN'T HAVE TO GET ANY SPONSORSHIPS, THIS IS WHAT WE PROJECTED AS A COST. BUT IF WE GO DOWN THE PATH WHERE WE COULD GET SOMEBODY TO HELP UNDERWRITE IT, WE CAN DEFINITELY BRING THAT BACK AND SAY IT'S NOT GOING TO COST US 22,000. IT MAY JUST COST US 11,000. AND I THINK THAT WAS PART OF JUST MAKING SURE THE BUDGET IT'S A NUMBER. BUT WE CAN ALSO COME BACK TO YOU BEFORE WE ROLL IT OUT AND START HAVING A LOT OF EXPENDITURES, BECAUSE WHAT BERLIN WANTS TO DO THROUGHOUT THE YEAR IS TO BE ABLE TO GIVE US THE FINANCIAL REPORT STARTING OCTOBER OR NOVEMBER, IN DECEMBER, GOING FORWARD, WE'LL BE ABLE TO SEE A BETTER VISUAL ON SOME OF THESE LINE ITEMS IN PARTICULAR PROGRAM AREAS THAT WE'RE GETTING YOUR SUPPORT ON. AND IF WE CAN GET SOME PRIVATE SUPPORT, WE CAN ALSO COME BACK AND INTERJECT THAT INSTEAD OF SAYING, WE'RE GOING TO SPEND THE ENTIRE 22,000 ON THE PROGRAM, WHICH MAY TAKE SEVEN MONTHS, BUT WE HAVE TO BE ABLE TO SAY, THIS IS JUST ONE AREA THAT, YOU KNOW, WE WOULD LIKE TO BE ABLE TO SPONSOR, AND IT'S NO DIFFERENT THAN THE SCHOOL WHEN THEY COME TO US WITH THE LIBRARY PROGRAM, THEY THEY GIVE US, HERE'S THE NUMBER WE NEED TO DO THE READING ON THE GO. AND THEN WE SET ASIDE SO MUCH. AND THEN ONCE WE GET THE FINAL BILL, WE'LL BE ABLE TO ACCOUNT FOR WHAT IS ACTUALLY WAS EXPENDED BY THE SCHOOL TO HAVE THAT EVENT. AND THAT'S MONEY COMING FROM THE COMMUNITY FUND.
THAT KIND OF GIVES YOU AN IDEA WITH THIS PARTICULAR PROGRAM IS WE WANT TO MAKE SURE WE COME BACK AND NOT IF WE CAN GET THE SPONSORS. AND THAT WOULD BE OUR GOAL IS TO GET THE SPONSORS TO HELP UNDERWRITE SOME OF THIS. THAT'S GOING TO BE THE KEY FOR US, BECAUSE IF NOT, WE CAN PUT IN THE NUMBER WAS HIGHER THAN THAT. IF YOU LOOK AT LINE ITEM CITY EVENTS, IT WAS OVER 400,000. AND I THOUGHT, WE CAN'T GO THAT FAR THIS FAST, OTHER THAN LET'S COME BACK TO THE COUNCIL AND SAY, HERE'S ALL THE EVENTS THAT YOU'D LIKE TO DO. AND BASED ON CURRENT EXPENDITURES, PRIOR. AND THIS YEAR, WE ESTIMATED A NUMBER THAT WAS A LITTLE HIGH. SO LET'S COME BACK. AND SO WE MIGHT HAVE TO COME BACK TO YOU AND SAY, IF PALOOZA 4TH OF JULY OR THE MAIN EVENTS AND WE CAN GET SOME UNDERWRITING AND SOME OF THE OTHER SMALLER EVENTS, WE MAY
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HAVE TO SCALE BACK. AND I THINK THAT'S HONESTLY WHAT WE WANT TO HAVE A BUDGET OF 542,000 AND SPENT EVERY, EVERY PENNY. WE WANT TO MAKE SURE WE CAN LEVERAGE OUR PARTNERSHIPS. AND I LOOKED AT FERNANDO AND BERLIN. LOOK AT WHAT WE SPENT LAST THIS YEAR TO DATE. WE SPENT OVER 27 MILLION FOR DIFFERENT EXPENSES FROM GENERAL FUND, UTILITY FUND, AND THE YEAR PRIOR TO THAT, WE SPENT 23 MILLION TO DIFFERENT VENDORS. AND I THINK WE TALKED ABOUT IF WE IF WE PAN OUT THOSE TYPE OF DOLLARS FOR DIFFERENT SERVICES, WE CAN LOOK AT HAVING A PROGRAM OR INITIATIVE IN WHICH WE CAN SAY WE'RE GOING TO PARTNER WITH US, BUT WE ALSO GOT THESE COMMUNITY EVENTS. WE NEED YOUR PARTICIPATION IN IT. AND THAT GIVES US AN OPPORTUNITY TO LOOK AT PROGRAMS WITH YOUR GUIDANCE AND SAY OF THE OF THE TOP, LIKE THE MAYOR INDICATED, YOU GOT 15, 20, 25, 30 COMPANIES THAT WE PAY OUT FOR DIFFERENT SERVICES. WE CAN LOOK AT HOW DO YOU HAVE THEM PARTICIPATE MORE SO IN WHAT WE DO AND WHAT WE PLAN FOR. AND I THINK THAT GIVES US MORE OF A GOOD GUIDE TO SAY, OKAY, LET'S LOOK AT THIS BASED ON PRIOR YEAR EXPENSE EXPENSES THAT WE PAID OUT AND THEN BE ABLE TO COME BACK WITH THAT PART OF THE PLAN OF ALL THESE DIFFERENT EVENTS, THIS PLAN AND IN 2025, AND THEN COME BACK AND SAY, OKAY, WE CAN HAVE SOMEBODY UNDERWRITE THE LION'S SHARE OF THIS PROGRAM AND NOT NECESSARILY TAP THE WHOLE LINE OUT OF THIS BUDGET FOR MARKETING, BECAUSE THERE'S SOME THINGS THAT WE CAN DO WHEN WE COME BACK TO YOU. IT'S JUST I KNOW THAT WAS SOME OF THE QUESTION. WHEN YOU SEE AN INCREASE FROM 100,000 TO 313,000, IT'S LIKE, OKAY, WHAT EVENTS ARE WE TRYING TO DO? AND THEN IT SEEMED TO BE A LOT FOR ONE, BUT IT'S MORE THAN JUST ONE EVENT. IT'S MULTIPLE EVENTS THROUGHOUT EACH MONTH. EACH MONTH WE CAN HAVE A SPECIAL EVENT THAT THE CITY PUTS ON, BUT WE WANT TO BE DO DUE DILIGENCE AND BE FAIR. HOW DO WE PLAN THAT? WITH YOUR SUPPORT? WITH THAT, OKAY, USE THIS MONEY. USE THIS MONEY. WHAT ABOUT THE OTHER PROGRAMS. AND SO THAT'S WHY WE WANT TO MAKE SURE WE'RE LOOKING AT THAT. AND I DON'T THINK WE'VE EVER LOOKED AT IT IN THE PAST HOW MUCH WE PAID OUT TO VENDORS AND HOW MUCH THEY'VE GIVEN BACK.YOU KNOW, AGAIN, IT'S JUST, LET'S BE A PARTNER, BUT LET'S LET'S BE RIGHT WITH SOME OF THE THINGS THAT YOU WANT TO DO FOR THE CITIZENS, BECAUSE THEN THOSE SERVICES WOULD BE ABLE TO TOUCH A LOT MORE PEOPLE THAN JUST A CONTRACTOR PUTTING UP A WATER TOWER OR A CONTRACTOR TO DIG INTO A NEW WATER SEWER LINE. WE LOOK AT DIFFERENT COMMUNITY EVENTS THAT THAT WOULD BE A BENEFIT TO THE CITIZENS IF WE HOST IT OR UNDERWRITE IT OURSELVES. ARE ANY OF THE OTHER DEPARTMENTS AFFECTED BY ANY BUDGET CUTS? I MEAN, THERE WAS A LOT OF REQUESTS THAT WAS SUBMITTED, BUT WE WANTED TO MAKE SURE WE JUST LOOK AT SOME OF THE CENTRAL SERVICES THAT WE NEEDED AND NOT ADD A LOT OF PERSONNEL, BECAUSE THAT REQUIRES MORE INSURANCE, YOU KNOW, ADDITIONAL, YOU KNOW, THERE WAS A LOT OF THINGS THAT WAS ADDED. SO WE TOOK THAT INTO ACCOUNT WITH, YOU KNOW, AGAIN, KIND OF LIKE WHAT WE LOOKED AT WITH THE FEE SCHEDULE, WHAT CAN WE STAY WITHIN AND STILL ALLOW US TO BE ABLE TO PROVIDE GOOD SERVICE WITHOUT BEING LIKE, NOW WE HAVE TO PAY SOMEBODY ELSE TO DO THAT, OR HOW DO WE ASSIGN RESPONSIBILITY? SO MOST DEPARTMENTS REQUESTS WERE PUT IN. NOT EVERYBODY GOT WHAT THEY ASKED FOR. BUT THESE ARE SOME OF THE THINGS THAT WOULD ALLOW US TO GO INTO THE NEW YEAR AND NOT FEEL THAT WE'RE TAKING A STEP BACK AS FAR AS KEEPING UP WITH THE EXISTING SERVICES. AND THEN THE ADDITIONAL DEMANDS FOR THAT DEPARTMENT. AND REMEMBER THIS, THE BUDGET IS JUST A GUIDE. WE CAN, ALWAYS MAKE ANY AMENDMENTS IF IT'S NECESSARY, I WILL BE PRESENTING THE FINANCIALS EVERY MONTH. SO YOU WILL SEE THE ACTIVITY. AND GOING FROM THERE, IF YOU NEED TO MAKE ANY AMENDMENTS FOR ANY OTHER EXPENSE THAT YOU MIGHT NEED, WE CAN DO IT. SO THE BUDGET IS JUST A GUIDE. WE IF IT SAYS 30,000, IT DOESN'T MEAN THAT WE'RE GOING TO SPEND THE 30,000. BUT ON HER ON THE DEPARTMENT, SINCE IT'S THE CITY EVENTS, WE HAVE TO BUDGET AS WE'RE NOT GOING TO GET ANY SPONSORS. WE DON'T KNOW IF HOW MUCH WE'RE GOING TO GET. SO IT'S BETTER TO BUDGET THE FULL AMOUNT. AND WE, YOU KNOW, WE REACH OUT TO THE SPONSORS OR TO COMPANIES AND SEE IF THEY CAN SPONSOR US. THAT WOULD BE A PLUS. BUT IT'S THE BEST PRACTICE IS TO BUDGET AS IF WE'RE NOT GETTING ANY SPONSORSHIPS BECAUSE CITY EVENTS IS A COST TO THE CITY. YOU KNOW, WE'RE NOT GOING TO GET ANY REVENUE, ANY ANYTHING. YOU KNOW, WE MIGHT GET JUST SPONSORS, THE FEES FROM THE
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VENDORS, THE FOOD TRUCKS OR ANY CRAFTS. BUT WE'RE NOT. IT'S A COST TO THE CITY, SO. BUT WE HAVE TO BUDGET IN FULL INSTEAD OF, YOU KNOW, BUDGET BUDGETING LESS. AND THEN WE'RE GOING TO SEE A BIG LOSS. ALSO, I KNOW THAT YOLANDA, SHE WHEN SHE DOES AN EVENT, SHE PRESENTS LIKE A REPORT. THAT WAY, YOU KNOW, YOU KNOW, THE FULL AMOUNT THAT WAS SPENT AND THAT HELPED US PLAN FOR FUTURE YEARS. AND, I GUESS IN THE PLANNING PHASE, BECAUSE YOU WERE SAYING THAT, WHICH IS GOOD NEWS, YOU DON'T ALWAYS HAVE TO SPEND WHAT YOU BUDGETED FOR. SO IT COULD COME IN A LOT, LESS.AND SO IF, IF THE I GUESS SINCE IT'S NOT PRESENTED NOW, THE LIST THAT WAS SAID BEFORE OF LIKE WHAT THIS WOULD INCLUDE, IS THERE ROOM. TO I DON'T KNOW HOW TO SAY CUT, BUT IS THERE ROOM TO DECREASE THE TYPE OF EVENT OR THE MAGNITUDE OF THE EVENT IN ORDER TO, WELL, FOR THE COST YOU GOT THIS PAGE. OKAY. THIS IS THE ORIGINAL AMOUNT THAT SHE REQUESTED, 547, ACCORDING TO THE EVENTS, WE HAVE TO GET IT DOWN A LITTLE BIT. SO IT WENT DOWN TO 300 AND SOME DOLLARS, AND, BUT I MEAN, IT'S UP TO THE CITY COUNCIL TO DECIDE WHICH EVENTS THEY WANT TO THEY WANT TO HAVE FOR THE CITY. LIKE I SAY, NOT BECAUSE WE BUDGET 300,000 MEANS THAT WE HAVE TO SPEND IT OR HAVE ALL THE EVENTS. CAN YOU SHOW ME THE PAGE YOU'RE LOOKING AT AGAIN? MAYBE I'M MISSING IT.
THIS ONE? YEAH. THAT ONE. OKAY, THAT WAS THE ACTUAL REQUEST. 547,000. YES OH. AFTER EVERYTHING OF ALL THE DIFFERENT TYPES OF THINGS. YEAH. WITH ALL THE EVENTS THAT HAVE BEEN REQUESTED BY THE CITY COUNCIL. SO THAT WAS THE AMOUNT. SO IF YOU LOOK ON, IF YOU HAVE THE BUDGET HANDY ON PAGE 36, WE PUT IT DOWN TO 313. SO WE ACTUALLY WENT DOWN TO 100,000. OKAY OKAY.
AND I GUESS WE'RE SAYING THE SAME THING. SO LIKE WHATEVER IT TOOK TO CUT IT DOWN TO 300,000 FROM THIS ORIGINAL NUMBER, WAS THAT SCALING BACK EACH EVENTS, THE MAGNITUDE OF HOW THE EVENT IS GOING TO BE? YEAH. WELL, THAT'S HOW MUCH WE HAVE. SO FROM THE LIST OF EVENTS, YOU WILL HAVE TO DECIDE WHICH ONES TO DO BECAUSE WE'RE NOT GOING TO HAVE ENOUGH MONEY TO DO ALL THE EVENTS THAT HAVE BEEN REQUESTED. YOU KNOW, IN THE PREVIOUS MONTH. RIGHT? OKAY I THINK I'M JUST SAYING, LIKE, IF WE DID THE EASTER EGG HUNT AGAIN INSTEAD OF BECAUSE THE COST OF THE EASTER EGG DROP COST MORE THAN JUST WALKING AROUND, PASSING OUT THE EGGS. THEN WE SCALED IT BACK. SO WE SAVED MONEY. LIKE DO WE HAVE THAT TYPE IS THAT WHAT WE USED AS A WAY OF SCALING BACK, OR DID WE JUST SAY WE'RE NOT GOING TO DO THE EASTER EGG? DO WE HAVE TO LIKE MAKE THAT TYPE OF DECISION, JUST CANCEL IT OUT COMPLETELY. AND IF EITHER ONE DOES THAT COME TO US SO THAT WE CAN DECIDE HOW FAR WE WANT TO SCALE IT BACK. ONE ACT AT ONE OF OUR FESTIVALS VERSUS FIVE ACTS THAT WE WOULD LIKE TO SEE, BUT I WOULD, I WOULD SAY TO TRY TO UNDERSTAND, YOU KNOW, LOOK AT WE LOOK AT THE OUTCOME. THAT'S JUST ONE YEAR. AND IF AND IF YOU LOOK AT 4TH OF JULY WHEN WE MOVED OUT THERE, THAT WAS JUST ONE EVENT. IF YOU IF YOU WERE ACTUALLY OUT THERE TO EXPERIENCE THAT, LEAVING IT WAS, IT WAS, YOU HAD TO WAIT A LITTLE BIT. AND SO THAT PART IS IF YOU CAN'T REALLY IF WE LOOK AT THE TOTAL OVERALL EXPENSE FOR THE 4TH OF JULY, THAT WAS THE THAT WAS THE EVENT. IF YOU GOT NEGATIVE FEEDBACK, WE'D TAKE THAT TO TRY TO. HOW DO WE IMPROVE EASTER EGG DROP. SAME THING. IT'S LIKE HOW DO YOU WHAT EVENTS DO YOU WANT US TO REALLY BUILD UPON? SO THAT WAY WE BECOME THAT LIKE THE 4TH OF JULY, YOU HAVE THE FIREWORKS AT PALOOZA, THEN YOU HAVE THE 4TH OF JULY. IT'S ONE OF THE BEST IN THE AREA. AND SO AGAIN, TRYING TO MAKE SURE WE CAN GET SOME
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MORE UNDERWRITERS. AND THAT'S WHY I WAS LOOKING AT IT. I DIDN'T WANT TO BRING YOU SOMETHING AT 547,000. WHEN YOU'VE BEEN SPENDING. WHEN WE HAD PARTNERSHIP WITH FRIENDS OF MAYNARD PARK, WHEN WE HAD THOSE PARTNERSHIPS THAT DONE SOME THINGS THAT TECHNICALLY THEY ASK FOR REIMBURSEMENT, WHICH THEY GOT IN THE PAST, BUT NOW WE HAVE TO MOVE FORWARD THAT WE WON'T HAVE THAT PARTNERSHIP. AND SO WE WON'T HAVE THAT. WE HAVE TO BUILD THAT RELATIONSHIP TRYING TO THOSE SAME SPONSORS FOR THE 150TH. AND PRIOR TO THAT, CAN WE BRING THEM IN THE FOLD AND SAY, THESE ARE THE THINGS THAT WE WOULD LIKE TO WORK WITH? YOU ON? AND IF THEY SAY YES OR NO AND SOME WE'VE GOT SOME NO'S, AND SO WE HAVE TO ANTICIPATE JUST A LOT OF THINGS. WHEN YOU FACTOR YOUR EVENT IN. SOME BUSINESSES ARE STRUGGLING TO, TO MAINTAIN, YOU KNOW, OPERATING HOURS BECAUSE OF THE HELP. AND SO IT'S HARD FOR US TO GO TOWARDS SOME OF THOSE SMALLER VENDORS. AND SO WE HAVE TO FOCUS MORE ON THE TOP TIER. AND THAT'S WHERE WE GOT TO LOOK AT. AND THAT'S WHY I MENTIONED I THINK WE'VE GOT OVER WE'VE GOT OVER 380 DIFFERENT VENDORS THAT PAY DIFFERENT AMOUNTS. AND SO OUR GOAL IS TO FIGURE OUT HOW CAN WE TAP INTO THOSE 384 BUSINESSES THAT THAT WE'VE PAID OUT 23 MILLION TO SAY, YOU KNOW, WE NEED TO LOOK AT SOME UNDERWRITING FROM YOU TO HELP US. AND THAT GIVES US TIME TO REALLY LOOK DOWN THAT PATH FOR THOSE TYPE OF PARTNERSHIPS. SO THAT WAY WE DON'T HAVE TO COME BACK AND SEE A BUDGET AMENDMENT FOR AN EVENT AND TO TRY TO HOLD, HOLD THE LINE, BECAUSE IF NOT, 547,000 WOULD HAVE BEEN A LOT TO ABSORB FOR JUST ONE BUDGET AND NOT INCLUDING POLICE OR PUBLIC WORKS PEOPLE THAT COULD USE SOME 100,000 150,000. AND SO WE WAS ABLE TO TRY TO JUST BE MINDFUL OF THAT AND SAY, LET'S THESE ARE THE EVENTS AND THESE ARE SOME OF THE OUTCOMES THAT WE WERE ABLE TO ACHIEVE. SO LET'S WORK WITHIN THAT RATHER THAN, YOU KNOW, LIKE BILLY SAID, WE GOT TO PLAN AS IF WE'RE NOT GOING TO GET ANYTHING, BUT LET'S BE IN A POSITION TO SCALE BACK OR JUST SAY, THIS IS THE LINE WE HAVE TO DRAW AND NOT HAVE IT A BIG EVENT. AS WE WOULD LIKE, BUT JUST BASED ON BUDGET CONSTRAINTS, WE HAVE TO BE MINDFUL OF THAT. IF I MAY, WHEN THIS BUDGET WAS CREATED, IT WAS ALSO TAKEN INTO CONSIDERATION. OUR DATA FROM THIS EVENT THAT THIS YEAR EVENTS AND ALSO IN CONSIDERATION OF THE FEEDBACK THAT WE GOT FROM COUNCIL AFTER EVERY REPORT, SOME OF THE FEEDBACK IS BRINGING TOP NOTCH ARTISTS TO BRING TO DRAW MORE TOURISTS, ESPECIALLY FROM APPALOOSA, A TOP NOTCH ARTIST WHO COST OVER $50,000 FOR THAT KIND OF ARTIST. IN ADDITION, WE SAW HOW OUR EVENTS GREW. WE NEED MORE SUPPORT IN DIFFERENT AREAS.WE MAY NEED TRAFFIC SUPPORT. WE WILL NEED MORE LIGHTING, THERE'S OTHER NEEDS. AS WE GROW AND OUR EVENTS BECOME MORE OUTSPOKEN, THERE WILL COST MONEY. AND AS YOU CAN SEE, FOR JULY WAS THE PRIME EXAMPLE WITH IT. WE WERE PLANNING FOR ABOUT 2500. WE HAVE OVER 5500. AND THAT WAS THE PLAN OF WHAT WE SAW IN THE PREVIOUS YEAR. WE SAW THAT WE NOT EVEN DOUBLE. WE ALMOST TRIPLED JUST IN ONE EVENT THAT ONLY WAS SIX HOURS LONG. SO THOSE ARE THINGS THAT WE HAVE TO TAKE INTO CONSIDERATION WHEN WE BUDGET AND WHEN WE ACTUALLY MADE THESE PLANS. THAT IS WHY WE DO THOSE AFTER ACTION REPORT. AND I CAN PRESENT TO YOU GUYS, AND I TAKE INTO CONSIDERATION ALL YOU GUYS FEEDBACK AND THE TEAM'S FEEDBACK. SO PLEASE KEEP THAT IN MIND AS WELL.
ANY OTHER QUESTIONS OR CONCERNS? SAY LAST YEAR AROUND THIS, YEAH, I THINK ABOUT ALMOST LAST YEAR WE ASKED ABOUT THE, THE EFFORTS FOR SECURING SPONSORS. AND I THINK NOW WE'RE HERE AT THE SAME POINT ASKING ABOUT SECURING SPONSORS IS WHAT IS OUR CAPACIT, PROFESSIONAL CAPACITY TO GET SPONSORSHIPS FOR THESE EVENTS LIKE DO WE HAVE WITH ON AMONGST THE STAFF THAT WE HAVE THE CAPACITY, PROFESSIONAL CAPACITY TO GET SPONSORSHIPS, BECAUSE WE'RE ASKING AND WE DON'T HAVE THEM, WE GOT IT WHEN WE HAD A NONPROFIT DOING STUFF. NONPROFIT IS NOT DOING IT ANYMORE. AND ALL
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THE COMPANIES THAT GAVE ARE NOT CHOOSING NOT TO GIVE FOR WHATEVER REASON, WHETHER IT BE SHORT OR, YOU KNOW, NOT WANTING TO GIVE TO THE CITY DIRECTLY, WHATEVER IT IS, THEY'RE NOT GIVING THE SAME AMOUNT THAT WAS GIVEN PRIOR. SO THE QUESTION IS, ARE WE ASKING SOMETHING FOR OF THE CITY THAT WE DON'T HAVE THE CAPACITY TO DO BECAUSE IT'S BEEN A YEAR AND WE'RE ABOUT TO GO INTO ANOTHER YEAR AND WE'RE UNDER THE BELIEF BECAUSE WE SEE OUR COLLEAGUES IN OTHER CITIES THAT GO TO THROUGHOUT THE REGIO, THROUGHOUT THE CITY AND GET PEOPLE TO DONATE, SPONSOR DIFFERENT THINGS, OR THEY THEY'RE HEADLINING THE GROUP. AND, AND I DON'T HAVE A PROBLEM WITH PAYING $50,000 FOR A HEADLINING ARTIST BECAUSE THEY'RE GOING TO BRING THEY'RE GOING TO TAKE CARE OF THE REST OF THE STUFF, IN THE SENSE OF THEY'RE GOING TO PACK THE SHOW.THE CITY IS GOING TO DO SO WELL FINANCIALLY. SETTING, MEANING ALL THE RESTAURANTS AND ALL THE GAS STATIONS AND STUFF THEY'RE GOING TO DO WELL FINANCIALLY BECAUSE YOU BRING DOWN A $50,000 ARTISTS. WE'RE INCREASING OUR BUDGET BY 348%, AND I DIDN'T SEE A DECREASE IN THE BUDGET SHEET THAT I HAVE IN THE AGENDA, APPENDIX A DOESN'T SHOW THAT IT'S UNDER 300. AND I MEAN, APPENDIX A SAYS THE COMMUNITY BUDGET IS STILL 530 SOMETHING THOUSAND DOLLARS. SO I DON'T KNOW IF THAT WAS AN ACCIDENT, BUT WHAT'S POSTED ON THE WEBSITE STILL SAYS $537,000. SO $547,000. SO I DON'T SEE A DECREASE IN THE APPENDIX THAT'S ATTACHED FOR US TO APPROVE TONIGHT. BUT WE'RE WE'RE TALKING ABOUT AN INCREASE OF 348%. AND I AGREE WITH YOU, YOLANDA, IN REGARDS TO IF YOU'RE DOING IF YOU'RE TRYING TO DO BIGGER AND BETTER, IT'S GOING TO COST MORE.
WE JUST WANT TO I PERSONALLY WANT TO KNOW, DO WE HAVE THE CAPACITY IN CITY STAFF TO BE ABLE TO DO FUNDRAISING, TALKING TO ALL THESE COMPANIES, WHETHER IT BE LOCAL OR OUTSIDE THE AREA, TO SECURE EVENT SPONSORSHIPS? BECAUSE I THINK IT WOULD CHANGE MY MIND IN REGARDS TO SAYING, LET'S GO BIGGER AND BETTER, BECAUSE BIGGER AND BETTER FOR ME IS PREDICATED ON THE FACT THAT WE'RE GOING TO HAVE A HUGE STAGE AND SOMEONE'S GOING TO HAVE THEIR NAME ACROSS OF IT. THE STAGE IS SPONSORED BY SO AND SO AND SO. IF WE'RE NOT ABLE TO DO THAT BECAUSE IT'S JUST NOT A DIRECT SKILL SET, IT'S FINE. IT'S NOT A PROBLEM. IT'S JUST IF WE DON'T HAVE THAT SKILL SET, WE JUST DON'T HAVE THAT SKILL SET. WE CAN HAVE A DIFFERENT CONVERSATION ABOUT WHAT WE NEED TO DO NEXT. BUT ALL OF MY RECOMMENDATIONS ARE PREDICATED UPON THE FACT THAT THERE'S GOING TO BE HUGE SPONSORSHIPS. WE'RE GOING TO GET SOMEONE TO BOOK THE STAGE. SOMEONE'S GOING TO COME IN AND WORK WITH US ON THE ALCOHOL. SOMEONE'S GOING TO DO THIS FOR THAT. ALL THOSE LITTLE THINGS CAN BE UNDERWRITING. SO, WE HAVEN'T BEEN ABLE TO TURN THE CORNER FROM THAT, AT ALL. YOU KNOW, WE'RE JUST GOING DOWNHILL IN REGARDS TO THE SPONSORSHIPS AND SO, IT WOULD ALMOST BE BETTER TO SPEND SOME OF THE DOLLARS TO HIRE SOMEONE, AND THAT'S ALL THEY DO IS GO OUT AND FIND SPONSORSHIPS PART TIME OR SOMETHING, THAT WOULD BE WORTH THE DOLLARS VERSUS, MR. MAYOR, IF I MAY, WHEN I CAME IN, TO CREATE THIS EVENT, WE DIDN'T HAVE DATA TO BACK IT UP WHEN WE TRIED TO GO SELL THIS PACKAGE. SPONSORSHIP PACKAGES. ONE OF THE QUESTIONS IS LIKE, HOW NUMBER INCREASE? HOW EXPOSE THEY WERE GOING TO BE. WE DON'T HAVE A MARKETING DEPARTMENT. WE DON'T HAVE A COMMUNICATION DEPARTMENT. WE DIDN'T HAVE ANY DATA SUPPORTING IT. ONE OF THE THINGS THAT I HAVE BEEN ME AND OUR TEAM HERE HAVE BEEN WORKING VERY HARD ON IS, IS COLLECTING THAT DATA, HAVING A MARKETING PLAN, WHICH, AS YOU SAW WHEN WE STARTED IT, WHEN I BROUGHT THE FIRST MARKETING PLAN, BACK IN FEBRUARY, THAT HAS DETAILED AREAS FOR SPONSORS. AND AT FIRST THEY DIDN'T BUY IT, BUT NOW THAT WE HAVE THE DATA AND THEY CAN SEE THE VIEWS PER ANNOUNCEMENT AND PER MARKETING EFFORT, WE WILL BE IN A BETTER POSITION TO BRING THOSE. I HAVE TO DISAGREE WITH YOU ON THAT, BECAUSE WE'RE STILL SEEN AS A SMALL CITY AND SMALL CITY SPONSORSHIPS COME, THROUGH RELATIONSHIPS AND SELLING. THE STORY IS GOING TO SOMEONE THAT'S SITTING DOWN WITH THEM AND SAYING, HEY, LET ME TELL YOU ABOUT MAYNARD, TEXAS. AND YOU TELL THE STORY. YOU TALK
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ABOUT THE PEOPLE THAT ARE HERE, YOU TALK ABOUT THE INVOLVEMENT AND ACTIVITIES THAT WE'RE DOING AND SAY, WE NEED YOU TO COVER THIS EVENT. THAT'S THAT'S HOW MAYNARD RIGHT NOW IN OUR SIZE IS GOING TO GET IT. THE DATA IS NOT GOING TO CONVINCE ANYONE BECAUSE YOU'RE EXACTLY RIGHT. WE HAVEN'T BEEN KEEPING DATA AT ALL. AND SO OUR PRELIMINARY OUR BASELINE IS NOT GOING TO BE HIGH ENOUGH FOR PEOPLE TO WANT TO GIVE. IF WE GO IN FROM FROM THE BUSINESS TRIP, THE BUSINESS PERSPECTIVE, IF WE GO IN, AS WITH A BUSINESS MINDSET, APPROACH TO GET THE SPONSORSHIPS, WE'RE NOT GOING TO HAVE THE NUMBERS TO MOVE SOMEONE TO, BECAUSE NOW WE'RE TALKING ABOUT AN INVESTMENT. YOU KNOW, I DON'T GIVE THIS MONEY BECAUSE I'M EXPECTING TO HAVE ENOUGH MARKETING FOR MY NAME BEING ON THIS THING. SO THAT IT HAS SOME TYPE OF DIRECT OR INDIRECT RESPONSE. THAT'S NOT WHERE WE'RE AT AS A CITY. WHERE WE'RE AT AS A CITY IS THE RELATIONSHIPS. AND I THINK THAT THE PEOPLE THAT WERE ON THAT NONPROFIT WERE ABLE TO ESTABLISH RELATIONSHIPS WITH PEOPLE, AND THEY SOLD THE STORY OF MAYNARD AND THE STORY OF MAYNARD HAD PEOPLE TO BE COMPELLED TO GIVE, WE HAVE TWO FOUNDATIONS FOR THE SCHOOL DISTRICT IN THIS AREA, AND ALL THOSE PEOPLE GIVE ON STORIES.IT'S NOT THE DATA, BECAUSE ACTUALLY, FOR THE LAST 4 OR 5 YEARS, THE DATA HAS BEEN HELD FROM, BY T.A. THROUGH ALL THAT STUFF GOING ON OVER THERE. SO THEY DON'T HAVE DATA THAT THEY CAN ACTUALLY SHARE ABOUT STUDENTS PROGRESSING OR DOING THIS OR DOING THAT. IT'S THE STORIES IT'S BRINGING. THEY BRING IN THE KIDS. THEY BRING A BUNCH OF PEOPLE TO, TO GATHER TOGETHER IN THIS ROOM. THE KIDS COME IN THERE, PLAY SOME INSTRUMENTS, SING, TELL THAT STORY, AND PEOPLE OPEN UP THEIR WALLETS AND GIVE, IT'S THE STORIES. IT'S ALWAYS GOING TO BE THE STORIES WITH PEOPLE, AND SO IF I THINK IF WE'RE APPROACHING IT FROM A DATA POINT, WE'RE GOING TO HAVE A MISS BECAUSE THE PEOPLE, WHEN THEY LOOK AT MAYNARD, THEY DON'T THEY DON'T SEE AUSTIN. AUSTIN CAN DO DATA. KILLEEN CAN DO DATA BECAUSE KILLEEN IS LARGE ENOUGH, HAS A LOT OF PEOPLE, AND IT GOT A LOT OF LOT OF FOLKS THERE WITH A LOT OF MONEY. SAN ANTONIO, HOUSTON, DALLAS, FRISCO, ALL THOSE OTHER CITIES, THEY'RE LARGER. PFLUGERVILLE EVEN CAN CAN DO IT, AT THEIR SIZE FOR US, THEY SEE US AS LITTLE BROTHER TO AUSTIN. THEY SEE US LIKE ELGIN. THEY SEE US LIKE LOCKHART. AND SO IT'S GOING TO BE THE STORIES. SO DO WE HAVE THE ABILITY TO GO AND SIT AND SHARE THE STORIES TO GET THE DOLLARS? IT'S KIND OF WHAT I'M WHAT I'M ASKING. AND IF WE DON'T, WE JUST DON'T. AND THEN COUNCIL, WE HAVE TO HAVE A CONVERSATION ABOUT WHAT WE'RE ASKING THEM TO DO. BECAUSE IF WE DON'T AND WE DON'T HAVE THE SOLUTION FOR THAT, THEN WE NEED TO BRING IT BACK TO OVERHEAR ABOUT OUR PARK. YOU KNOW, WE NEED TO SCALE BACK KIND OF OUR GOALS AND HOPES AND DREAMS IN THAT SPACE, BECAUSE WHAT WE DON'T WANT YOU TO DO IS TO HAVE TO START SPINNING AWAY A WHOLE LOT OF MONEY TO MAKE THIS HAPPEN, FOR THE PEOPLE, THAT WAS NOT OUR INTENTIONS. AND IT'S I'M DEFINITELY APPRECIATIVE BECAUSE THIS SAYS THAT YOU'RE COMMITTED TO MAKING WHAT HAPPENED, MAKING OR MAKING HAPPEN, WHAT COUNCIL IS ASKING FOR. THAT'S WHAT THAT IS. THAT'S WHAT I SEE. AND YOU'VE DONE EVERY BIT OF THAT. BUT I THINK OUR DRAWBACK IS OH WELL, WE DIDN'T MEAN, WE DIDN'T MEAN TO DO IT LIKE THIS WITH THE COST AND SO AND THAT'S NOT ON YOU. THAT'S ON US, BECAUSE I DON'T THINK WE WERE WE WERE CLEAR ENOUGH IN OUR COMMUNICATION AMONGST EACH OTHER WITH THE CITY MANAGER AND WHAT WE WERE AND WHAT WE WERE THINKING, BECAUSE THE LAST YEAR AND A HALF ALSO HAS BEEN SOME EYE OPENING EXPERIENCES WITH US AND WHAT THINGS HAVE BEEN COSTING, BECAUSE WE DIDN'T KNOW THAT THINGS WERE COSTING THE WAY THEY WERE COSTING AND THE AMOUNTS THAT PEOPLE WERE GIVING IN THAT SPACE. AND SO, IT'S A LEARNING EXPERIENCE FOR US, NOT ONLY TO SEE THE NUMBERS ON THE PAGE ABOUT WHAT WE'RE DOING AND WHAT WE'RE ASKING FOR, BUT ALSO JUST A LEARNING EXPERIENCE TO KNOW THAT PEOPLE AREN'T GIVING ANYMORE AND KIND OF WHAT HAPPENED IN THE PAST AND STUFF. SO FOR US, COUNCIL, IT'S THE BALL IS IN OUR COURT IN REGARDS TO WHAT IT IS WE WANT TO STILL SEE HAPPEN. AND SO WE WANT TO CONTINUE TO DO TO SEE THE EVENTS AT EAST MANOR. EVERYONE CAN SEE, SEE THOSE THINGS GROW, THE USAGE OF THOSE SPACES. THEN AND YOU KNOW, IT'S GOING TO COST. AND WE HAVE TO WE HAVE TO BE OKAY WITH EITHER PAYING FOR IT OR GIVING STAFF A DIRECTION IN WHERE THEY NEED TO GO. YOU KNOW, IF WE WANT
[01:50:04]
TO STAY AT THAT LEVEL, IF WE DON'T WANT TO STAY AT THAT LEVEL NO MORE, THEN WE NEED TO LET STAFF KNOW SO THAT THEY CAN PIVOT AND DO WHAT? DO WHAT WE'RE ASKING TOO. SO BECAUSE RIGHT NOW WHAT WE HAVE IS A PLAN TO DO EXACTLY WHAT WE ASKED FOR. AND THAT'S WHAT THE 47, $547,000 IS, IS WHAT WE ASKED FOR. WE DON'T WANT TO PAY IT. WE WANT WHAT WE WANT, BUT WE DON'T PAY FOR IT.AND SO WE HAVE TO FIGURE OUT, YOU KNOW, LIKE I SAID, IF, AND YOU'RE EXACTLY RIGHT, YOU HAVE TO HAVE IT FOR A BUDGET ITEM BECAUSE YOU CAN'T HOPE, YOU KNOW, IN FINANCES FOR THE EVENT, YOU CAN'T BE LIKE, OKAY, WE'RE GOING TO HOPE THAT THIS MONEY JUST SHOWS UP. SO YOU HAVE TO BUDGET IT. AND THEN IF YOU GET THE SPONSORSHIPS, THEN COOL. YOU DON'T SPEND IT, YOU USE IT. SO I PERFECTLY UNDERSTAND THAT PART COUNCIL. Y'ALL UNDERSTAND WHAT I'M SAYING? I UNDERSTAND COMPLETELY AND I ALSO UNDERSTAND THAT OUR WHOLE THING WITH THESE EVENTS WAS TO EVEN THOUGH WE MAY HAVE SOMEWHAT LOST ONE, NONPROFIT THAT WE WERE BENEFITING FROM, BUT, AT THE SAME TIME, WE SHOULD BE OUT THERE ESTABLISHING NEW PARTNERSHIPS AND COLLABORATIONS, TALKING TO, TALKING TO STAKEHOLDERS NOT JUST WITHIN OUR CITY, BUT OUTSIDE OF OUR CITY AS WELL. THERE'S A LOT OF DEVELOPMENT GOING ON, AND THERE ARE A LOT OF DIFFERENT ENTITIES AROUND HERE. AS WELL THAT HAVE ALWAYS BEEN, GIVING, YOU KNOW, TO FOR DIFFERENT EVENTS. YOU KNOW, FOR EXAMPLE, LIKE, THE CAR DEALERSHIP FORD, YOU KNOW, THEY'VE ALWAYS, CONTRIBUTED TO THE SCHOOL DISTRICT FOR ATHLETICS, I REMEMBER A TIME WHERE EVEN WHEN MISTER MOORE FIRST, STARTED, THEY EVEN INQUIRED ON WHAT CAN WE DO TO HELP THE CITY, YOU KNOW, SO THAT'S JUST AN EXAMPLE THAT THERE THERE'S SO MANY PEOPLE, SO MANY ORGANIZATIONS OUT THERE THAT THEY DON'T KNOW WHAT WE NEED. THEY DON'T KNOW WHAT WE'RE PLANNING ON DOING. IT'S JUST A MATTER OF GETTING OUT THERE, REACHING OUT TO THEM, MARKETING WHAT WE WANT TO DO. YOU KNOW, WHAT WE'RE TRYING TO DO, SO THE COMMUNICATION AND COLLABORATION IS, IS GOING TO BE KEY, ESPECIALLY WHEN WE'RE TRYING TO, YOU KNOW, WHEN WE'RE DEALING WITH OUR BUDGET NOW AND IT'S CHANGED AND WE HAVE A LOT MORE TO THINK ABOUT NOW. NOW WE JUST GOT TO GET OUT AND WE GOT TO GO GET IT. WHAT DOES IT TAKE FOR US TO GO GET A MARKETING AND COMMUNICATIONS DEPARTMENT? I'M WILLING TO MAKE THAT CUT. OR ARE WE WILLING TO MAKE THE CUT FOR THAT? BECAUSE I, I THINK THE FIRST QUESTION WAS STILL, DO WE HAVE THE CAPACITY OR THE BANDWIDTH TO BE ABLE TO, BRING MAYNOR BACK TO THE LEVEL THAT IT WAS? BUT THEN ALSO GIVE IT THE MOMENTUM THAT IT NEEDS TO MOVE FORWARD AND. HOW DO I SAY THAT? MAYBE THAT'S NOT IN THEIR JOB DESCRIPTION, FOR THEM TO HAVE TO DO THAT TO THE FULLEST CAPACITY OF WHERE THEY, WHERE THEY ARE RIGHT NOW AND WHERE WE ARE. AND SO IF IT'S IF IT'S TIME TO PIVOT INTO A SPACE WHERE WE HAVE OUR OWN SPECIFIC DEPARTMENT AND THEY JUST GET TO COLLABORATE AT THE SCALE THAT, THEIR JOB TITLE ALLOWS, THEN MAYBE I JUST WANT TO I FEEL LIKE THERE'S A MIDDLE GROUND SOMEWHERE IN THERE, I THINK THERE, I THINK THERE'S OPTIONS. YEAH, DEFINITELY WORTH CHECKING. WHO ELSE HAS MARKETING OR ADVERTISING IN THEIR BUDGET? SO I MEAN, WE'RE AT 69 RIGHT HERE. DO YOU KNOW OFF THE TOP OF THE HEAD HOW MUCH YOU ALL HAVE? WE HAVE 20 AND ADVERTISE IT, BUT WE USE OURS, I'M SORRY. MAYOR COUNCIL, WE HAVE 20 IN OUR ADVERTISING. WE USE IT FOR RECRUITING FOR A PLETHORA OF DIFFERENT THINGS, AND THEN MARKETING IS KIND OF BUILT INTO GLORIA. ROCK WILL BUDGET STUFF INTO HER BUDGETS, BUDGET LINE ITEMS FOR DIFFERENT MARKETING FOR DIFFERENT PROGRAMS SHE HAS, AND DIFFERENT PROGRAMS THAT WE DO THROUGH THE POLICE DEPARTMENT ARE BUDGETED THROUGH DIFFERENT LINE ITEMS. SO, BUT ON THE ACTUAL ADVERTISING LINE, WHICH WE, WE, YOU KNOW, ATTEMPT TO UTILIZE ALL YEAR THAT, YOU KNOW,
[01:55:05]
CAN'T BE TAKEN TO GO TO A STAFF MEMBER BECAUSE THAT'S FOR ACTUAL ADVERTISING PURPOSES THAT WE WE'VE IDENTIFIED. YEAH. NO, I WASN'T SUGGESTING. I JUST WANT TO KNOW THE TOTAL AMOUNT THAT WE'VE CONTRIBUTED ACROSS THE CITY INTO IT, I'M NOT SUGGESTING THAT IT SHOULD BE TAKEN. RIGHT, DO YOU KNOW WHAT YOURS WAS? MINE WAS 15,000, AND I DROPPED IT TO TEN. THIS YEAR, AND MY MARKETING IS ALL MY MARKETING MATERIALS, LIKE MY T SHIRTS AND ALL MY GOODIES, ALL THE GIVEAWAYS. WE DO FOR JUST EVERYBODY AT CITY HALL. WELL, THE CITY PUBLIC WORKS AS WELL. I GIVE SOME TO PD, AND THEN MY ADVERTISING IS STRICTLY IT'S 3000 AND IT'S STRICTLY FOR EMPLOYMENT. SO LIKE MARIA WILL DO ALL MY SOCIAL MEDIA. I'M NOT THAT SAVVY WITH IT. SO SHE DOES ALL THAT, BUT WE WILL POST OUTSIDE THE CITY, YOU KNOW, JUST ON THE REGULAR FREE ONES. BUT NOW WE HAVE NEO GOV AS WELL, WHICH IS REALLY HELPING. SO WE USE IT. IT'S PRETTY MUCH GONE BY THE END OF THE YEAR, RIGHT. AND I THINK AS COUNCIL LOOK AT THIS WHOLE PIECE. AND I THINK EVEN AS WE LOOK AT THAT SPACE IN WHICH WE'RE GOING TO DO MORE MARKETING, EVEN ADDITIONAL BRANDING, RIGHT NOW WE HAVE JUST ALONDRA. SHE'S JUST ONE. IT'S LIKE WHEN SCOTT DUNLAP, HE WAS JUST ONE, AND JUST THAT SOCIAL MEDIA PIECE. SO WE AGAIN BANDWIDTH WE CAN DO SOME THINGS. BUT TO BE FAIR TO WHAT THEY HAVE TO DO. OTHERWISE IT PUTS US AT A, AT A DISADVANTAGE. AND GOING INTO THE BUDGET THIS YEAR, WE DIDN'T THINK ABOUT TRYING TO ADD MORE PEOPLE BECAUSE WE GOT WE HAVE SPACE ISSUES AND TRYING TO MAKE SURE IF YOU ADD PEOPLE, WHAT ARE THEY GOING TO BE ABLE TO BRING TO THE AGAIN, TALKING TO THE COUNCIL, IF WE CAN GET YOU KNOW, START IN THE BUDGET PROCESS SOONER, WE'LL HAVE THAT CONVERSATION. WHAT IS IT THAT YOU WANT US TO DO. SO THAT WAY STAFF MEMBERS ARE NOT DOING AS ASSIGNED ASSIGNMENTS, AND WE HAVE A PARTICULAR DIVISION TO DO THAT, MARKETING AND ALL THAT.AND THEN THAT COMES WITH THE COST. AND THAT WAY WE CAN ACTUALLY PROPOSE A COST AND FIGURE OUT WHAT'S GOT TO GIVE TO MAKE SURE WE NOT JUST HAVE A NEW INITIATIVE, BUT WHAT ARE THE OUTCOMES THAT THE COUNCIL WANTS TO BE ABLE TO MEASURE AND WHAT IT'S GOING TO COST US TO SUSTAIN IT? BECAUSE ONE TIME INFUSION IS ONE THING, BUT TO SUSTAIN IT MONTH AFTER MONTH, OR YOU KNOW, THAT POSITION TO GO OUT AND TO ASK FOR MONEY AND ASK FOR TO SUPPORT US, IT TAKES A SPECIAL SKILL. AND TO BE HONEST, YOU JUST SOME PEOPLE CAN GO AND DO THAT, BUT YOU HAVE TO PAY SOMETIMES YOU PAY FOR THAT, THAT SKILL SET AND NOT SAYING THAT WHAT WE HAVE NOW, WE CAN'T DO IT, BUT IT'S GOING TO TAKE US A LITTLE BIT OF TIME TO GET THAT SKILL, TO BE ABLE TO SAY, YOU KNOW, I CAN PICK UP THE PHONE AND, AND CALL AND GET ABOUT AN AMOUNT OF MONEY, BUT THAT'S NOT WHAT YOU PAY ME TO DO. BUT IF WE GOT A TEAM TO SAY, OKAY, THIS IS THE APPROACH, THIS IS THE DIRECTION IN WHICH THE COUNCIL WANTS TO GO, LET'S PUT TOGETHER A STRATEGY. AND WE TALKED ABOUT THE TIERS AND HAVING THEM BE ABLE TO PRESENT THAT. AND WE HAVE TO BE IN A POSITION TO GO OUT. AND LIKE YOU SAID, TELL THE STORY, SIT DOWN AND HAVE THAT CONVERSATION JUST TO SAY, HERE, WE GOT THIS STRATEGY AND NOT TALK TO PEOPLE. IT'S GOING TO GET LEFT BEHIND LIKE EVERYTHING ELSE UNTIL THEY KNOW MAYNOR IS DOING GOOD. AND I WANT TO DO MORE FOR THE CITY AND SO WE HAVE TO BE IN THAT POSITION. LIKE WITH MAYOR PRO TEM AND I WENT TO FORD, THEY DID SAY, WHAT CAN WE DO? BUT AGAIN, IT REQUIRES SOME FOLLOW UP AND LAY OUT ALL THE PROGRAMS WE WANT TO DO THAT Y'ALL HAVE BLESSED US TO, TO WANT TO DO FOR THE RESIDENTS AND SEE IF THE PEOPLE ARE WILLING TO PAY FOR THAT. AND AGAIN, IT'S NURTURING RELATIONSHIPS. AND I THINK THAT'S ONE THING WE'VE WE'VE BEEN HERE, I'VE BEEN HERE TWO AND A HALF YEARS. AND I SAY WE'VE NURTURED GOOD RELATIONSHIPS. BUT NOW IT'S LIKE, ARE WE ABLE TO TAKE US TO THAT NEXT LEVEL, TO WHERE IT'S NOT JUST, YOU KNOW, NOW NOW WHAT? WHAT'S NEXT? AND SO THIS WHOLE BUDGET LIKE BLAND SAID, IT'S JUST A TOOL, BUT IT'S A IT'S A GUIDE FOR US TO BE ABLE TO COME BACK AND SAY, WHAT ARE THE INITIATIVES THAT THE COUNCIL REALLY WANT TO, TO FOCUS ON AND RATHER THAN SPEND, IF WE CAN BRING MONEY BACK TO THE TO THE CITY, WHICH WE GOT A COUPLE OF ITEMS THAT WERE SHOW BASED ON THE POSITION WE'RE IN, WE WILL GET MONEY COMING BACK TO THE CITY BASED ON SOME OF THE PRIORITIES THAT YOU SET. AND SO WHEN THOSE THINGS COME BACK, WE'LL JUST HIGHLIGHT THAT IT'S THAT BASED ON OTHER COMMUNITY EVENTS THAT YOU LIKE, HERE'S SOME MONEY COMING IN THAT WE DIDN'T ANTICIPATE. AND SO THAT'S THE KEY FOR US IS TO BUILD THOSE RELATIONSHIPS SO YOU CAN HAVE A LITTLE SET ASIDE TO DO THE THINGS THAT Y'ALL WANT TO DO. AND THAT'S THE GOAL FOR US IS TO SAY, HERE'S A SET ASIDE WHAT YOU WANT TO DO, SAVE IT FOR A RAINY DAY. WE'LL SAVE IT. AND JUST CONTINUE AS IF IT'S NOT THERE. LIKE MOST PEOPLE THAT HAVE TIGHT FINANCES, THEY HAVE A POT SET ASIDE. THEY OPERATE AS IF IT WASN'T THERE. AND SO WE HAVE TO BE IN A POSITION. WE HAVE TO
[02:00:03]
MANAGE THE MONEY THAT YOU ALLOCATE TO US. SO ANYTHING WE GET ABOVE AND BEYOND THAT, WE DON'T GO AND SPEND IT. WE'LL JUST SET IT ASIDE. AND SO THAT'S THE KEY FOR US JUST TO MAKE SURE WE DON'T CREATE THAT FALSE IMPRESSION THAT WE CAN DO A WHOLE LOT. BUT AT THE END OF THE DAY, THERE'S SOME THINGS. SO WE DON'T WANT TO MAYBE GO TOO FAST AND IT'S OKAY FOR US TO ADMIT TO OUR RESIDENTS WE'RE NOT GOING TO DO ALL THAT BECAUSE IT'S GOING TO COST US. AND THEN IF WE CAN BE HONEST WITH THEM AND SHOW THEM THE NUMBERS AND THE TIME THAT IT TAKES FROM EACH DEPARTMENT TO PUT IN THE EFFORT, THEY SAID, MAN, YOU PUT IN A LOT OF EFFORT FOR THE EVENT. IT'S A LOT OF TIME AND EFFORT. WE HAVE A LOT OF IN-KIND AND A LOT OF AREAS THAT, YOU KNOW, WE'RE NOT FULLY GIVEN THAT FULL DISCLOSURE THAT YOU HAVE TO HAVE AN EVENT OF ALL THE STAFF MEMBERS THAT Y'ALL WOULD SEE. IT'S A COST, BUT PEOPLE DON'T SEE THAT. AND SO FOR US, IT'S TO BE, TO BE HONEST WITH HOW, HOW ARE WE GOING TO BE ABLE TO MAINTAIN THAT AND NOT START, YOU KNOW, AGAIN, WE DON'T WANT TO WEAR PEOPLE OUT. WE WANT THEM TO BE ABLE TO DO THEIR THEIR REGULAR JOB AND NOT WEAR THEM OUT ON A 24 HOUR EVENT WHERE THEY NEED TIME TO RECOVER. AND THE NEXT THING WE KNOW, WE START HAVING OTHER INCIDENTS AND SITUATIONS THAT COME UP. SO WE HAVE TO LOOK OUT FOR THAT PART OF THE OPERATION TOO. SO OVERALL, I WOULD SAY THE BUDGET THAT WE HAVE BEFORE YOU IS TO ALLOW US TO GET STARTED, BUT THEN COME BACK AND HAVE THIS REGULAR DIALOG AND I'D RATHER HAVE IT SOONER THAN LATER. AS THE COUNCIL, AS THAT BUDGET COMMITTEE. SO THAT WAY THE ENTIRE COUNCIL CAN KNOW EXACTLY WHERE THINGS ARE HEADED, RATHER THAN US HAVING TO GET EIGHT MONTHS INTO IT. AND THEN ALL OF A SUDDEN, YOU FEEL, WHY DIDN'T YOU COME SOONER IF WE KNEW THAT'S WHAT WE WERE GOING? AND I WANT TO MAKE SURE, BE FAIR TO YOU GUYS, THAT THIS IS THIS IS OUR WAY OF JUST BEING ABLE TO HAVE THAT TYPE OF TRANSPARENCY AS WE OPERATE, AS CITIZENS COME IN, THEY CAN SEE EXACTLY WHAT IT IS WE'RE DOING. AND THEN THE AFTER ACTION REPORT WILL SHOW THAT AS WELL. BUT THE KEY IS NOT TO START MAKING DECISIONS WITHOUT SAYING, OH, I DIDN'T MEAN TO DO THAT. AS THE MAYOR AND I LEARNED FROM THE CITY OF AUSTIN, YOU KNOW, SOME OF THE THINGS THEY SAID, THE UNINTENTIONAL THERE'S SOME THINGS THAT YOU CAN DO THAT UNINTENTIONALLY CAUSES SOME WE DIDN'T DO THAT. AND SO THAT'S JUST JUST BEING ABLE TO HAVE YOU GUYS HELP US WITH THAT PART OF THE AS WE MOVE FORWARD. COUNCIL, THIS IS WHAT I'M GOING TO RECOMMEND, IS THAT WE WILL MAKE A DECISION ON THE, ON THE BUDGET TONIGHT. AND I HAVE, SEE IF WE CAN COME BACK AND DO A BUDGET WORKSHOP TO DIVE DEEPER AND MAYBE SEE IF THERE'S A NEED FOR AN AMENDMENT OR NOT. AND MAYBE TALK MORE, HAVE MORE CONVERSATIONS IN REGARDS TO, WHAT WOULD WE MAKE SPECIFICALLY CENTERING OURSELVES ABOUT WHAT OUR EXPECTATIONS ARE OR WHAT OUR DESIRES ARE? BECAUSE WE'RE NOT I DON'T KNOW. WE'RE NOT GOING TO BE. WE GOTTA WE STILL HAVE TO APPROVE A BUDGET TONIGHT. IS THERE A DIFFERENCE OF OPINION OR A DIFFERENT SUGGESTION? WHAT, EVERYTHING AS IT IS, I GUESS BUDGET WISE DOES. IS IT, ABLE TO BE REALLOCATED TO OTHER AREAS, I GUESS FLUIDLY, OR ARE THEY JUST RESTRICTED WITHIN THOSE WITHIN THE CATEGORIES THAT IT IS AFTER IT'S BEEN APPROVED? WELL, WHEN WE DO A BUDGET AMENDMENT, WE CAN MOVE IT HOW WE NEED TO. YEAH, WE CAN DO A BUDGET AMENDMENT AT THREE MONTHS OR SIX MONTHS AND WE CAN MOVE IT TO ANOTHER LINE ITEM AS WE NEED IT. THANK YOU. THAT GIVES YOU TIME TO ASK ALL THE QUESTIONS AND GO AS GRAINIER AS YOU NEED TO AND THEN PROPOSE SOMETHING BACK. YEAH, I WOULD, I WOULD RECOMMEND THAT WE COME BACK AFTER THE FIRST QUARTER, WHICH MAYBE BE IN JANUARY, YOU KNOW, GIVE US A CHANCE TO GET SOME THINGS IDENTIFIED. SO IF WE'RE GOING TO MAKE SOME ADJUSTMENTS, WE'D KNOW EXACTLY WHAT IT IS AT THAT FIRST QUARTER. SO WHEN WE GET INTO A BUDGET KICKOFF TIME FRAME AS, AS THE BUDGET COMMITTEE, WE KNOW EXACTLY AGAIN, GIVE YOU THAT OPPORTUNITY TO SEE SOME THINGS. AND AGAIN, FOR US IN THE PAST, I THINK THE ATTITUDE IS BUDGETS PROVE IT'S IN THE BUDGET. BUT I TRY TO WORK WITH STAFF AND HAVE THAT MINDSET. LET'S BRING IT BACK TO THE COUNCIL JUST TO MAKE SURE WE DON'T MISS ANYTHING. BECAUSE IF[02:05:01]
SOMETHING GETS APPROVED, WE DON'T HAVE TO GO BACK TO THE COUNCIL. THAT'S THAT'S NOT THE TRUST THAT I WANT TO MAINTAIN WITH YOU. I WANT TO MAKE SURE THAT IF IT'S APPROVED, YEAH, WE CAN DO IT. BUT AGAIN, LISTENING AND BEING ATTENTIVE TO OKAY, LET'S MAKE SURE WE DON'T WE DON'T HAVE A OH, I DID IT ANYWAY. WHY DIDN'T YOU COME BACK? BUT AGAIN IF IT'S WITHIN THE AUTHORITY THAT'S ONE THING. BUT TO BE ABLE TO GIVE YOU THAT TRANSPARENCY UPDATE OR SAY, HEY, WE MIGHT HAVE TO PIVOT REAL QUICK, BUT LET'S NOT DO IT REAL QUICKLY. LET'S SEE WHAT THE OVERALL IMPACT AND IF IT'S GOING TO BE SUSTAINED BEYOND THAT ONE TIME. AND SOMETIMES YOU HAVE ONE TIME EVENTS, KIND OF LIKE THE MISCELLANEOUS WE TALKED ABOUT. YOU HAVE ONE TIME WHERE YOU JUST PARK IT IN MISCELLANEOUS. BUT WHAT WE DO FROM THE OPERATIONS STANDPOINT, LIKE BLAINE WANTS TO DO, IS NOT SEEM LIKE YOU GOT TO PUT EVERYTHING IN MISCELLANEOUS. IT'S JUST LIKE, WHAT ARE WE GOING TO DO TO MAKE SURE IT CAN BE ACCOUNTED FOR? BECAUSE TO TRY TO GO BACK AND FIND ALL THESE NUMBERS ON THE DIFFERENT PAGES, IT COULD EQUAL $70,000. WHEREAS IF IT JUST SAID ONE ITEM THAT AGAIN, FOR THE TRANSPARENCY TO SAY WE'RE SPENDING MONEY, BUT WE WANT TO MAKE SURE THAT NOBODY'S QUESTIONING HOW WE SPEND IT BECAUSE IT SHOULD BE TO WHERE WHAT'S THE RETURN ON THAT INVESTMENT? AND I THINK THAT WILL HELP THE COUNCIL AS A WHOLE TO BE ABLE TO SAY, HEY, THIS IS LIKE I TELL THEM, LIKE I TELL THE STAFF, THIS IS THE ONE THING I WANT TO FEEL THAT Y'ALL ARE TREATED LIKE THIS. THE BOARD OF DIRECTORS OF A MULTI-MILLION DOLLAR COMPANY. AND THAT'S THE PART WHERE WE HAVE TO MAKE SURE WITH BILLING AND ALL THE HELP IS TO MAKE YOU COME AND FEEL THAT AND NOT JUST FEEL THAT IT'S ASK A QUESTION, SCHEDULE A WORKSHOP, WHATEVER IT IS, SO WE DON'T MISS AN OPPORTUNITY NOT TO HEAR SOME THINGS THAT WE MAY NOT SEE. BECAUSE SOMETIMES ONCE THE BUDGET IS SET, WE GOT NUMBERS. WE RUN WITH IT. BUT ALSO WE HAVE TO MAKE SURE WE COME BACK TO MAKE SURE IT'S REFLECTIVE OF SOME OF THE SOME OF THE THINGS. I DON'T THINK THAT THEY'RE GOING TO WAIT TILL JANUARY BECAUSE WHAT I BELIEVE IS IF WE DIDN'T HAVE TO APPROVE THE BUDGET TONIGHT, WE PROBABLY WILL EITHER BE HERE FOR A LONG TIME AND STILL HAVE A BUNCH OF QUESTIONS.AND SO I THINK WHAT I'M OFFERING IS, HEY, LET'S LET'S APPROVE THE BUDGET, HAVE A WORKSHOP SO WE CAN CONTINUE THE CONVERSATIONS AND, AND COME TO SOME RESOLUTIONS AND THEN DO A BUDGET AMENDMENT, IN REGARDS TO, TO WHATEVER IF NECESSARY, AT THAT POINT IN TIME. I DON'T OTHERWISE WE'RE, I DON'T KNOW WE'RE GOING TO I DON'T KNOW THAT WE'RE GOING TO MOVE THE NEEDLE. SO THAT'S WHAT I'M SAYING. KING COUNCIL CAN WE AGREE TO MOVE FORWARD AND THEN WE GET WITH YOU INSTEAD OF SOMETIMES WHERE WE CAN GO BACK AND HAVE SOME MORE CONVERSATIONS AND SEE IF WE CAN ONE GET QUESTIONS ANSWERED, TWO, IF THERE'S ANY, YOU KNOW, GET QUESTIONS ANSWERED AND THEN MAYBE BRAINSTORM SOLUTIONS AND, AND IF AN AMENDMENT IS NEEDED, THEN WE GO THAT WE HEAD DOWN WHATEVER THAT PATH LOOKS LIKE. IF NOT, THEN WE AT LEAST ONE GOT THE BUDGET APPROVED, TWO GOT QUESTIONS ANSWERED. I AGREE WITH THAT SCENARIO. ALSO, THERE ARE SOME THINGS THAT ARE COMING DOWN FOR THE CITY THAT CAN HELP IMPROVE SOME THINGS, BUT IT'S JUST GOING TO BE A MATTER OF TIME, I DO AGREE THAT WE NEED AN ADVERTISEMENT PERSON AND A COMMUNICATIONS PERSON BECAUSE WHAT I HEAR A LOT OF TIMES IN THE COMMUNITY IS, WELL, HOW DO HOW ARE WE SUPPOSED TO KNOW ABOUT THAT? HOW DO WE FIND THIS INFORMATION? I GET TEXTS THAT ALL THE TIME. HOW DO I FIND OUT ABOUT THAT? YOU SAID THAT THIS PROGRAM IS AVAILABLE. HOW DO I FIND OUT ABOUT IT? SO WE NEED SOME BETTER, ADVERTISING ABOUT WHAT WE ACTUALLY OFFER, BECAUSE A LOT OF PEOPLE IN THE COMMUNITY DON'T ACTUALLY KNOW THAT. SO THEN THEY DON'T THINK THAT WE HAVE ANYTHING THAT'S REALLY VALUABLE TO THEM SOMETIMES. AND THAT'S NOT ACTUALLY TRUE. AND WE WOULD MR. MOORE AND I, WE WERE TOLD THAT LAST NIGHT AT THE COMMUNITY COLLABORATIVE CALL, THE SAME THING. SO I THINK IT'S A IT'S AN OPPORTUNITY FOR US TO MOVE, MAKE A DECISION TONIGHT AND THEN BRAINSTORM AND WORK COLLABORATIVELY TOGETHER. SO WE CAN FIGURE OUT HOW WE'RE GOING TO, YOU KNOW, GET QUESTIONS ANSWERED AND SEE IF WE CAN FIND INNOVATIVE SOLUTIONS. FOR, FOR THE, FOR THE THINGS THAT WE'RE ASKING CITY STAFF TO DO. SO THAT BEING SAID, IS THERE ANY MOTION? MAYOR, COUNCIL, I'D LIKE TO MAKE A MOTION THAT WE APPROVE. THE SPECIAL ONE. OH MAYOR COUNCIL. I LIKE THE FOLLOWING MOTION. I
[02:10:11]
MOVE THAT THE PROPERTY TAX RATE BE INCREASED BY THE ADOPTION OF A TAX RATE OF 0.80. YOU GOT TO DO THE OTHER ONE. SORRY. YOU'RE TOO FAR DOWN. ITEM TO GO UP. ONE MORE. RIGHT QUICK. ONE. RIGHT THERE. GOT IT, CITY COUNCIL, I'D LIKE TO MAKE A MOTION THAT WE APPROVE ORDINANCE NUMBER 761, ADOPTING AN ANNUAL BUDGET FOR THE ENSUING FISCAL YEAR BEGINNING OCTOBER 1ST, 2024, AND ENDING SEPTEMBER 30TH, 2025. FOR THE CITY OF MANOR, WE HAVE A MOTION BY COUNCILWOMAN. WHERE IS THERE A SECOND? I SECOND. SECOND. BY COUNCILWOMAN WALLACE. ANY QUESTIONS TO THE MOTION? YES MA'AM, I THE BUDGET WILL NEED A RECORD OF VOTE, SO INDIVIDUALLY. OKAY, TO PROVIDE THAT. THANK YO.ANY QUESTIONS TO THE MOTION? AND IS THIS, ARE WE STERILE? FIVE ZERO ON THIS ONE. SINCE WE HAVE AN ADDITIONAL. ARE WE? 50041? OH OKAY, AS LONG AS YOU'RE NOT RAISING THE TAX.
IT JUST REQUIRES A RECORD. A RECORD VOTE, SIR. OKAY. ALL RIGHT, THEN WE'RE NOT JUST ROLL CALL. ALL RIGHT, WE'LL START FROM MY LEFT AND WORK DOWN THE RIGHT. COUNCILWOMAN HILL. YES, COUNCILWOMAN WALLACE. YES, MAYOR. HARVEY. YES COUNCILWOMAN WEBB. YES, COUNCILMAN. MAYOR PRO TEM HILL. YES VOTE PASSES. BUDGET PASSES, FIVE ZERO. MOVING ALONG TO THE LAST AGENDA NUMBER OH TWO, MY SCREEN. CONSIDERATION DISCUSSION. POSSIBLE ACTION ON, AN ORDINANCE LEVYING AD VALOREM TAXES FOR THE USE OF SUPPORT, FOR THE USE AND SUPPORT OF MUNICIPAL GOVERNMENT OF THE CITY, FOR THE FISCAL YEAR BEGINNING OCTOBER 1ST, 2024 AND ENDING SEPTEMBER 30TH OF 2025.
COUNCIL, DO YOU HAVE ANY QUESTIONS? I'LL TAKE QUESTIONS OR MOTION AND THEN A MOTION.
550. OKAY. THIS IS THE ONE THAT I NEED. YES, MA'AM. THAT'S IT, THAT'S IT. OKAY COUNCIL STAFF I MOVE THAT THE PROPERTY TAX RATE BE INCREASED BY THE ADOPTION OF A TAX RATE OF 0.8537 ON EACH $100 VALUATION OF PROPERTY, WHICH IS EFFECTIVELY A 7.83% INCREASE IN THE TAX RATE. THE ORDINANCE NUMBER. OH YEAH. ADOPT WHICH ORDINANCE NUMBER? SEVEN 6760. WE HAVE A MOTION ON THE FLOOR BY COUNCILWOMAN, WHERE IS THERE A SECOND? I SECOND, SECOND BY MAYOR PRO TEM HIM. HILL. ANY QUESTIONS TO THE MOTION? VOTING RECORD. VOTE AS WELL. ANY QUESTIONS TO THE MOTION BEING NONE. COUNCILWOMAN HILL. YES, COUNCILWOMAN WALLACE. YES.
MAYOR. HARVEY. YES COUNCILWOMAN. WE'RE. YES. YES MAYOR. PRO TEM HILL. YES. MOTION PASSES. ALL
[EXECUTIVE SESSION]
[02:15:11]
RIGHT. MOVING ALONG. CITY COUNCIL WILL NOW CONVENE IN EXECUTIVE SESSION PURSUANT TO THE PROVISIONS OF CHAPTER 551 TEXAS GOVERNMENT CODE, IN ACCORDANCE WITH THE AUTHORITY CONTAINED IN SECTION 551071551.07255, 1.087 TEXAS GOVERNMENT CODE SECTION 1.05 TEXAS DISCIPLINARY RULES OF PROFESSIONAL CONDUCT. CONSULT WITH LEGAL COUNSEL AND DELIBERATE OVER ECONOMIC DEVELOPMENT OF EAST MAIN AND DEVELOPMENT NUMBER ONE.[OPEN SESSION]
CITY COUNCIL WILL NOW RECONVENE TO EXECUTIVE OPEN SESSION AND TAKE ACTION ON ANY ITEMS DISCUSSED, DURING OPEN SECTION, THERE ARE NO ITEMS, I'M SORRY. PURSUANT TO THE PROVISIONS OF CHAPTER 5.1, TEXAS GOVERNMENT CODE, THERE ARE NO ITEMS TO DISCUSS. THIS MEETING IS ADJOURNED* This transcript was compiled from uncorrected Closed Captioning.